Paralegal & Administrative Agent - Blu EV

Orascom Investment Holding

Job Description

We are seeking a reliable and well-organized Paralegal & Administrative Agent with approximately 3-5 years of experience to support the company's day-to-day administrative operations while acting as the central coordination point for all legal requests. The role focuses on request intake, coordination, follow-up, documentation, and execution tracking across departments, without drafting legal documents.

Key Responsibilities

Legal Coordination & Follow-Up

• Receive and register legal requests from internal departments (Commercial, Operations, Finance, Technical, etc.)
• Ensure requests are complete and clarify requirements with internal stakeholders when needed
• Coordinate all legal inquiries and documentation with external legal advisors
• Track each legal matter from initiation through review, approval, signature, and execution
• Follow up with legal advisors and internal teams to ensure timely progress and closure
• Maintain clear trackers, status updates, and records of all legal requests

Administrative & Office Support

• Handle day-to-day administrative tasks for the company
• Manage incoming and outgoing correspondence and document filing
• Organize company records, licenses, registrations, and official documents
• Coordinate signatures, notarization, and document legalization when required
• Schedule meetings, prepare agendas, take minutes, and follow up on action items
• Support travel arrangements, office supplies, vendors, invoices, and basic procurement
• Assist management with reports, presentations, and administrative coordination

Document Control & Records Management

• Maintain organized digital and physical filing systems
• Ensure proper document version control and archiving
• Manage confidentiality and access to sensitive documents
• Maintain contract and legal document repositories