People Operations Specialist

Dsquares

The People & Culture Specialist is responsible for supporting the team with coordination, administration, implementation and maintenance of various processes and programs.

As the People & Culture Specialist you will manage and coordinate the end-to-end process for HR administration through the employee lifecycle, coordinating with key departments including Finance and Operations to handle new starters, leavers, and monthly changes.

Key Duties & Responsibilities:

• First point of contact regarding annual leave queries Administer the starter / leaver processes including all documentation, induction processes and exit interviews
• Maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters and leavers, benefits
• Maintain Medical Insurance Administration including additions, deletions, and any employee-related queries
• Prepare all letters or contracts for any changes to employee terms and conditions

• Supports the People & Culture department with all administration and/or coordination of People & Culture functions, initiatives and legislative requirements
• Respond to questions, requests and concerns from talent and management regarding the company, P&C programs, policies and guidelines
• Maintain confidentiality and security of records, files, and information
• Generate P&C data reports as required or as requested
• Ensure accurate maintenance of all employee records and files (e.g., interview documents, reference checks, Workplace Policies, applicant self-identification forms, department orientation checklist, etc.)
• Flexibility to respond to a range of different work situations
• Provides on-boarding support to P&C Team & hiring managers
• Maintain recognition milestones and birthday calendars
• Maintain updated organization charts
• Support on ad hoc P&C projects when required