Personal Assistant

NUMED

-Administrative and clerical support.

• Answer phones, take messages, and handle correspondence.
• Type, format, and distribute reports and other documents.
• Maintain and organize filing systems, both physical and digital.
• Manage databases and update organizational records.
• Greet visitors and direct them to the appropriate personnel.

-Meeting and event coordination

• Schedule and organize meetings, including booking rooms and coordinating equipment.
• Prepare and distribute meeting agendas to attendees.
• Take detailed and accurate minutes during meetings.
• Distribute meeting minutes and follow up on action items.

-Communication and liaison

• Serve as a liaison between management, staff, and external parties.
• Compose and send emails, letters, and other communications.
• Handle inquiries via phone, email, or in person.
• Maintain relationships with external stakeholders and partners.

-Office and operational management

• Develop and implement office procedures to improve efficiency.
• Manage office supplies and equipment.
• Coordinate with other departments or organizations.
• Handle general office administration, such as photocopying and data entry.