Personal Assistant

Phi Management

Duties & Responsibilities

• Represent the CEO in welcoming and following up with clients, ensuring professional communication and support.
• Attend meetings (local and international) as required, prepare accurate minutes, and follow up on action items.
• Draft and manage correspondence, reports, and documents in Arabic and English as directed by the CEO.
• Organize and maintain the professional calendars and activities of the CEO and Deputy CEO.
• Accompany the CEO on business trips, managing agendas, logistics (flights, accommodation, transportation), and on-site requirements.
• Support the CEO and Deputy CEO during conferences, trainings, and events.
• Coordinate with subject matter experts and stakeholders to support ongoing projects.
• Track and follow up on the CEO s initiatives related to sales, business development, and organizational growth.
• Prepare project documentation, presentations, and meeting materials.
• Organize and prepare for board meetings (agendas, documents, logistics, refreshments).
• Manage personal travel and family arrangements for the CEO, including bookings and schedules.
• Handle personal tasks and manage the CEO s and Deputy CEO s personal calendars when required.
• Liaise with internal and external stakeholders to ensure timely follow-up on actions and communications.
• Ensure effective, organized, and up-to-date communication for the CEO with all stakeholders.

Skills and Competencies

• Outstanding written and verbal communication skills.
• Strong organizational, planning, and time management abilities.
• High attention to detail, accuracy, and professionalism.
• Proven ability to multitask, prioritize, and perform under pressure.
• Discreet, reliable, and skilled in handling confidential information.
• Proactive, adaptable, and solution-oriented mindset.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, Teams, and Zoom.
• Experienced in calendar management, travel coordination, meeting logistics, and minute-taking.