Personal Assistant
Alestesmaria Holding Com
Employer Active
Posted on 17 Nov
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage and coordinate daily schedules, appointments, and meetings for senior executives.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
- Prepare, edit, and proofread documents, reports, and presentations for executive review.
- Arrange complex travel itineraries, accommodations, and logistics for business trips and events.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval of information.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and workflow.
- Assist in the preparation and coordination of executive meetings, including agenda creation and minute-taking.
- Track and follow up on action items and deadlines to ensure timely completion of tasks.
- Support ad hoc administrative and project-related tasks as required by the executive team.
Desired Candidate Profile
- Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Proven ability to manage multiple priorities and work effectively in a fast-paced office environment.
- Exceptional organizational and time-management skills with keen attention to detail.
- Strong written and verbal communication skills in English (Arabic proficiency is a plus).
- Demonstrated ability to handle sensitive and confidential information with integrity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience coordinating complex travel arrangements and event logistics.
- Ability to work independently and proactively anticipate executive needs.
- Strong interpersonal skills and the ability to build relationships at all organizational levels.
- Flexibility to adapt to changing priorities and business needs.
Company Industry
- General Trading
- Export
- Import
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Personal Assistant
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