Personal Assistant (Office manager)

Aktan Misr

Job Description

chedule Management:

• Organize and manage the Vice Chairman's calendar, including meetings, appointments, and events.
• Coordinate and ensure that all travel arrangements are well-organized and seamlessly integrated into the Vice Chairman s agenda.

Report and Correspondence Preparation:

• Draft and prepare reports, presentations, and official correspondence for the Vice Chairman.
• Organize and maintain important documents for easy reference and action.

Travel Arrangements:

• Coordinate all aspects of travel, including flight bookings, hotel reservations, and transportation, ensuring a smooth and efficient itinerary.

Coordination with Departments:

• Communicate with internal teams to schedule meetings and follow up on key decisions.
• Manage priorities, ensuring timely completion of tasks and coordination across departments.

Communication Management:

• Answer phone calls, emails, and messages for the Vice Chairman.
• Direct communications to the appropriate person or department as necessary.

Meeting Organization:

• Arrange and prepare for internal and external meetings, ensuring all logistical details are covered.
• Prepare meeting agendas, take minutes, and follow up on action items.

Document and File Management:

• Maintain, organize, and update files and documents systematically.
• Ensure easy access to sensitive information while maintaining confidentiality.

Personal Support:

• Assist the Vice Chairman with personal tasks, as needed, to support their daily activities.
• Provide assistance with emergency situations when required.

Visitor Management:

• Welcome and coordinate appointments with visitors for the Vice Chairman.
• Ensure a professional and courteous reception of visitors.

Time Management:

• Help the Vice Chairman prioritize tasks and efficiently manage daily schedules to reduce pressure and improve workflow.