Personal Assistant

Adamco Pharm

A. Essential Duties and Responsibilities:

• Provide administrative support to the CEO in managing diary, the organization of meetings and the maintenance of confidential documents and files.
• Provide support to the CEO in the prioritization of workload and responding appropriately and filtering requests on his behalf.
• Screen telephone calls, enquiries and requests, and handle them when appropriate, meet and greet and the CEO s guests.
• Word processing, dealing with correspondence, writing emails/letters and organizational documentations, taking dictation, typing minutes and meeting reports.
• Organize and attend meetings, and arrange business trips (including flights, accommodations, visa processing, ground transportation, etc.), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas.
• Design and produce documents, briefing papers, reports and presentations.
• Oversee office management ensuring the CEO s high standards are maintained.
• Provide a comprehensive secretarial and administration service to the Chief Executive Officer across the range of his work.
• Plan, coordinate and ensure the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

B. Job Requirements:

• Experience:
• Experience working as a strong Personal Assistant.
• Experience of minute/note-taking and the preparation, communication and follow up of associated action points.
• Language: English proficiency is mandated.
• IT Literacy: Demonstrable expertise in Microsoft Office (Project, Word, Outlook, PowerPoint, Excel) and general computer skills.