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Experience
3 - 8 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Any
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage the CEO's calendar with precision, ensuring optimal scheduling of meetings and events to maximize productivity.
- Act as the primary point of contact between the CEO and internal/external stakeholders, exhibiting professionalism and discretion.
- Prepare comprehensive reports and presentations, synthesizing information to support strategic decision-making.
- Coordinate travel logistics, including itineraries and accommodations, ensuring seamless transitions for the CEO's engagements.
- Draft and manage correspondence on behalf of the CEO, maintaining a consistent and authoritative tone.
- Research and compile background information for meetings, providing the CEO with relevant insights and context.
- Assist in project management by tracking deadlines, deliverables, and progress on key initiatives.
- Maintain confidentiality on sensitive information, establishing trust and integrity in the CEO's office.
- Utilize technology and software to enhance efficiency, including advanced proficiency in office applications and project management tools.
- Organize and facilitate team meetings, ensuring effective communication and follow-up on action items.
Desired Candidate Profile
- Bachelor's degree in Business Administration, Management, or a related field, showcasing foundational knowledge and strategic thinking.
- Minimum 5 years of experience in executive assistance or a similar role, with a proven track record of supporting high-level executives.
- Professional certification such as Certified Administrative Professional (CAP) or Executive Assistant certification preferred, highlighting commitment to the profession.
- Experience in the relevant industry (e.g., tech, finance, healthcare) to ensure familiarity with sector-specific challenges and terminology.
- Fluency in English is mandatory; additional language skills (e.g., Mandarin, Spanish) are highly desirable for international communications.
- Exceptional organizational skills, with an ability to prioritize tasks effectively in a fast-paced environment.
- Strong interpersonal and communication skills, enabling the candidate to interact confidently with diverse stakeholders.
- Proficiency in digital tools and platforms, including CRM software, project management applications, and advanced MS Office skills.
- Attention to detail and accuracy in work, ensuring that all tasks are completed to the highest standards.
- High level of emotional intelligence, possessing the ability to navigate complex interpersonal dynamics with grace and tact.
Employment Type
- Full Time
Company Industry
- IT - Software Services
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Executive Secretary
- Time Management
- Chief Executive Assistant
- Personal Executive Assistant
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01 Systems Company WLL
Based in Bahrain, 01 Systems WLL is a market-leading Enterprise Content Management solution provider with customers (mostly Banks; both Commercial and Islamic) spread over 55 countries and is currently seeking proactive, dynamic and self motivated IT professionals who possess strong programming, systems analysis, testing, interpersonal, and business skills to be part of its dynamic organization that rewards performing individuals. The company is experiencing high level of interest in its solutions and is consequently expanding its technical team.
Read MoreMona
Flat/Shop No. 142, Building 190, Road/Street 2803 Town Seef, Block 428, Bahrain Sharjah, United Arab Emirates, 78230,, Manama, Bahrain