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Experience
10 - 15 Years
Job Location
Other - Malaysia
Education
Bachelor of Business Administration(Management)
Nationality
Any European National, Central African National
Gender
Female
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Provide full spectrum secretarial and administrative support to senior leadership
Manage complex calendars, scheduling meetings, appointments, and travel arrangements
Coordinate internal and external meetings, including preparation of agendas, minutes, and follow ups
Handle confidential documents, correspondence, and reports with utmost discretion
Act as a liaison between the executive office and internal/external stakeholders
Screen calls, emails, and communications, ensuring timely and appropriate responses
Organize business travel including flights, accommodation, visa arrangements, and itineraries
Assist in preparing presentations, reports, and briefing materials
Track tasks, deadlines, and key action items to ensure smooth workflow
Support in event coordination, including executive meetings and corporate functions
Maintain organized filing systems (digital and physical)
Desired Candidate Profile
Bachelor’s Degree in Business Administration or related field
Minimum 10-15 years of experience supporting senior executives
Fluency in English and French or Spanish (both written and spoken) is essential
Strong organizational, multitasking, and time management skills
High level of integrity, discretion, and professionalism
Proficiency in Microsoft Office tools
Flexible with working hours due to international travel schedules.
Presentable, professional, and confident in handling VIP interactions.
Prior experience in a similar role supporting senior leadership is an advantage.
Preferred Attributes
Female candidates are preferred.
Candidates from European or Francophone African backgrounds are encouraged to apply.
What We Offer
Opportunity to work closely with senior leadership in a dynamic international environment.
Professional and growth-oriented work setting
Employment Type
- Full Time
Company Industry
- FMCG
- Foods
- Beverages
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Personal Assistant
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Trade Ventures
abhishek asthana - Head HR
Level 40 of Vista Tower, The Intermark, 348, 50400 Kuala Lumpur, , Other, Malaysia