Planning & Reporting Manager

Client of IPAMS Industrial Personnel and Management Services

Task Description:

• Experience with CAFM systems and maintenance planning software.
• Strong knowledge of building services, asset management, and lifecycle costing.
• Comprehensive knowledge of facility management practices such as SFG20, NFPA, CIBSE, BICSc etc., industry trends, and applicable regulations.
• Develop and implement the facilities management strategy, ensuring alignment with the organization s objectives.
• Oversee planned, reactive, and compliance-driven maintenance activities, ensuring optimal service delivery.
• Support asset lifecycle planning to improve long-term operational efficiency and cost management.
• Drive continuous improvement initiatives, ensuring best practices in FM planning, sustainability, and cost optimization.
• Manage and oversee FM service providers, ensuring contracts are delivered in line with SLAs, KPIs, and financial constraints.
• Monitor contractor performance, identifying risks and areas for improvement.
• Conduct regular performance reviews, audits, and service validation against agreed KPIs.
• Work closely with procurement teams to review FM contracts, tender processes, and supplier agreements.
• Act as the key interface between the client organization, FM service providers, and internal stakeholders.
• Liaise with senior management, departmental heads, and end-users to ensure FM services meet business needs.
• Ensure effective communication between service providers and internal teams to minimize service disruptions.
• Develop and maintain strong relationships with suppliers, ensuring best value for money and high service standards.
• Ensure that all FM services adhere to statutory and regulatory requirements (e.g., Health & Safety, Fire Safety, Building Regulations).
• Oversee compliance reporting, audits, and risk assessments.
• Ensure robust business continuity and contingency planning to mitigate service failures.
• Monitor HSE (Health, Safety, and Environmental) compliance and drive ESG (Environmental, Social, and Governance) initiatives.
• Utilize CAFM system (Maximo) and other FM technology platforms for service tracking, reporting, and planning.
• Monitor FM spend, budgeting, and cost controls, identifying opportunities for savings.
• Generate data-driven insights, preparing reports for senior leadership on FM performance, service trends, and strategic recommendations.
• Develop and track KPIs and benchmarking metrics to assess service effectiveness.
• Align FM operations with corporate sustainability goals, driving initiatives for energy efficiency, waste reduction, and carbon footprint minimization.
• Prepare regular reports for senior management, highlighting areas for improvement and cost-saving opportunities.
• Ensure all health, safety, and environmental regulations (ISO 45001, ISO 14001, and ISO 50001) are adhered to.
• Develop and implement risk mitigation plans to minimize operational disruptions.
• Conduct regular reviews and meetings with key stakeholders to align facilities planning with business needs.
• Collaborate with construction teams to ensure seamless building handovers.
• Implementing and monitoring Performance Management Systems for all Service Providers.