PMO Governance Specialist

Codeninja

This role is ideal for someone who understands both traditional project governance (Waterfall, BRD/SRD) and Agile frameworks (User Stories, Backlogs) and can ensure delivery discipline, documentation control, and stakeholder alignment across the full delivery lifecycle.

If you thrive in structured environments, have an eye for process rigor, and can keep complex projects aligned, documented, and auditable this role is for you.

Key Responsibilities

Governance & Delivery Control

• Implement hybrid governance (Waterfall + Agile) across project deliveries.
• Maintain traceability between BRD User Stories UAT Production using JIRA and Confluence.
• Enforce gate reviews, approvals, and documentation version control before each project phase.
• Ensure BRDs and SRDs are signed-off, versioned, and audit-ready.
• Support Business Analysts and Solution Architects to maintain alignment between requirements and solutions.

Project Coordination & Communication

• Schedule governance and cadence meetings, prepare agendas, record minutes (MoMs), and track actions.
• Drive proactive follow-ups and escalation where deliverables are delayed.
• Maintain clear and structured documentation trails across all activities.

Reporting & Dashboarding

• Develop and maintain PMO dashboards and trackers:
• Project Status Dashboard
• UAT and Execution Tracking
• Sign-off Tracker
• Change Request (CR) Log
• RAID (Risks, Assumptions, Issues, Dependencies) Log
• KPI Reporting aligned to Banking PMO / BACoE standards
• Prepare professional presentations, reports, and dashboards for senior management.

Job Requirements

Must-Have (Non-Negotiable)

• Proven experience in PMO / Governance roles within Banking or Financial Services.
• Strong understanding of Waterfall and Agile delivery methodologies.
• Ability to maintain JIRA and Confluence for delivery traceability.
• Excellent documentation management version control, sign-offs, and audit trails.
• Strong skills in Excel, PowerPoint, and governance reporting.
• Exceptional communication, coordination, and stakeholder management skills.

Good-to-Have

• Experience managing UAT sign-offs, defect tracking, and business checklists.
• Confidence in governance meetings able to escalate diplomatically and constructively.
• Problem-solving mindset: can challenge constructively and propose practical solutions.