Policy Governance and Documentation Specialist

Client of Kalamntina

Responsibilities

• Help keep all company policies, procedures, and documents organized in one central system (digital and physical).
• Make sure documents are saved with the right version and older versions are archived properly.
• Check policies for errors, overlaps, or formatting issues.
• Ensure everyone uses the company s approved templates and formats.
• Support the review and approval process by coordinating with different teams like HR, Legal, and IT.
• Track progress of policy drafts and approvals, keeping records up to date.
• Stay informed about changes in rules, laws, or industry standards and flag when updates are needed.
• Assist with audits by making sure documents are complete and easy to access.
• Remind teams about policy reviews or renewals.
• Help prepare simple summaries of policies and support awareness or training sessions.
• Create reports to show the status of policies and highlight any gaps.
• Act as the main contact for questions related to policies and documentation.

Qualifications

• Bachelor s degree in Business, Law, Public Policy, Information Management, or a related field.
• Basic knowledge of policy management, compliance, or document control.
• Some experience working with different teams on policy or document-related tasks.
• Familiarity with tools like SharePoint, Confluence, or other document management systems.
• Strong organizational skills and attention to detail.
• Good communication skills with the ability to explain information clearly.
• Able to manage time well and work on several tasks at once.