Principal Document & Information Management

Wood

Lead the management of information and document control, along with digital systems delivery developed during the execution of business through its entire lifecycle.

Provide leadership and direction to information management, document control, data management and engineering systems administration as well as the digitalization for the projects being implemented.

Provide thought leadership to the information management function, ensuring progressive and modern practices that embrace the digitisation transformation, use technology effectively and support the business strategy.

Job specific experience

• Significant experience and competence in operationally focused senior management roles within a complex international organisation
• Deep understanding and knowledge of relevant markets
• Ability to provide leadership to multination team members and close coordination with multiple disciplines across a complex organisation
• Proven ability to establish strong and appropriate relationships with the leadership team, customers, staff and all stakeholders
• Proven record of implementing and embedding a safety culture
• Demonstrated experience in integrating and coordinating diverse areas of management.
• Ability to influence, enable, and drive company performance and culture through excellent communication

Knowledge of

• Cutting edge information and document management, digital transformation trends, new to market and in development, and to be released possibilities
• Recent Knowledge of the growth and advancement of Digital Transition within industry.
• Current and nascent technologies related to the IM, DM and digital sectors
• General familiarity with related industry standards & initiatives e.g., CFIHOS, BIM ISO19650 etc.
• Strategic commercial and business models
• Corporate governance and decision making
• Ability to manage relationships effectively, across different cultures
• Detailed awareness of external factors, competitors and their impact on the strategy & success
• Changing regulatory and economic environment

Personal Attributes

• Connect and establish effective, cross-cultural working relationships with all levels of the organisation and externally
• Deal effectively with a wide range of stakeholder groups
• Create an environment that encourages open discussion and feedback with customers and stakeholders
• Effective in verbal, visual and written communication at a strategic level
• Forward thinking and able to see the bigger picture
• Publicly supports regional decisions and ensures the desired culture is embedded
• Creative in the achievement of stretching objectives; does not accept failure easily
• Customer focused and goal-driven
• Work effectively across various regions, driving a global and one Wood mind-set

Leadership

• Is a champion and role model for ethical behaviour and compliance with applicable laws and policies
• Maintains a continued alignment with overall corporate policy, strategy and direction
• Responsive to customer needs whilst ensuring the Company operates with the utmost integrity, in line with Code of Conduct, Company values and all applicable laws and policies
• Facilitate open and effective communication to optimise delivery of objectives, maximise team performance and achieve continuous performance improvement, working closely with other areas of operation out with assigned country/region to promote and enhance collaboration
• Generate team spirit, enthusiasm and passion and pursue the eradication of unproductive practices and negative mind-sets to create a vibrant culture of positive thinking and attitudes
• Overall accountability for effective recruitment, selection and retention of talent within assigned area
• Identify and support development of talent, effective performance and capability management of teams and direct reports, dealing with underperformance in a prompt, professional manner
• Responsible for ensuring employees within remit are competent to carry out assigned duties
• Assume directorship appointments of legal entities within remit, executing Directorship accountabilities and responsibilities

Responsibilities

• Responsible for participating in the creation, maintenance and enforcement of IM strategy, standards and procedures and assures compliance.
• Responsible for ensuring technical competence standards and for monitoring competence levels, and for overall management and development of Information Management, Document Control,
• Data Management & Record Management.
• Responsible for establishing the functional requirements for Information Management Systems and Tools and working with IT and software vendors to ensure they are met.
• Work within the Project Delivery organization to ensure IM & DM procedures are consistent with the overall execution strategies.
• Lead the implementation of Information Management & Document Management Systems and Tools
• Responsible for the development and implementation of workshare strategies within Information Management & Document Management
• Advise on the technical direction, processes and supporting technologies that will enable the successful delivery of IM, DM and related digital services.
• Responsible for engaging with the project management to coordinate and ensure all day-to-day management and operational decisions are met and that solutions meet the customer expectations, leading to successful project delivery
• Identify and assess principal execution risks for projects in IM, DM and digital systems and ensure that these are being monitored and managed
• Ensure that the digital transition maintains high ethical standards and social responsibility wherever it does business