PRO / Admin & Support Coordinator

Client of RemoteOne

We re looking for a proactive and detail-oriented Admin & Support Coordinator to assist with documentation, team coordination, and local administrative needs during the initial setup of our Partner's office in KSA. This is a junior-level role, ideal for someone who is highly organized and bilingual (Arabic & English).

Admin & Documentation Support

• Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records
• Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA
• Coordinate daily communication between our Partner's teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

Travel & Visit Support

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting KSA.
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers
• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services