Procurement Administrator - Junior

Inetum

Manage and oversee the creation of suppliers, purchase requests and purchase contracts.

• Address the daily activities of the Procure to Receive process and apply the purchasing policy as well as the execution of purchasing strategies by category.

Job responsibilities:

Operate Procure to Pay activities:

• Manage and consolidate purchase requests and orders, ensuring they are processed in a timely manner and in accordance with company policies and procedures.
• Advise and support internal clients on the proper use of purchasing methods within Inetum and direct them to framework agreements or catalogues with prices pre-negotiated by the group's purchasing department.
• Redirect requests to the right purchasing contacts according to the amount, the stakes or the type of suppliers (local in the countries or Global Category Leaders).
• Manage current orders and coordinate follow-ups with internal clients to ensure deliveries are completed.
• Manage the supplier onboarding process, including document collection, background checks, and updating information in relevant systems.
• Monitor supplier-related risks and coordinate with buyers to implement measures to mitigate those risks.
• Managing contracts, from archiving to managing renewals.

Being responsible for the reliability of data and purchasing repositories:

• Maintain the supplier database and ensure regular updates of information in the systems
• Managing contract administration: archiving & classification, planning and anticipating renewals.
• Maintenance of purchasing repository data across the group: purchasing segmentation, supplier classification, catalogues etc.

Working collaboratively with the global purchasing organization and a network of internal clients:

• Coordinate regularly with purchasing teams in the countries as well as with Global Category Leaders
• To provide initial support to the Group's clients
• Coordinate with accounts payable teams on supplier support or order-related information.