Procurement and Logistics Assistant

War Child (Palestine)

Your mission

War Child is an independent and impartial international non-governmental child rights organization investing in a peaceful future for children and young people affected by armed conflict. With a focus on child protection, mental health, and psychosocial support, we strive to empower children and young people, while enabling adults to bring about positive and lasting change in the lives of conflict-affected children and young people. War Child has been working in the oPt since 2006 and has offices in Jerusalem, Hebron, the Jordan Valley, and Gaza.

War Child is seeking a motivated Procurement and Logistics Assistant who can fulfill the following Job description to join the organization.

Your profile

Job Summary/ Scope of Work:
The Procurement & Logistics Assistant provides administrative and logistical support to the procurement and logistics team. The role focuses on documentation, filing, follow-ups with suppliers, and supporting procurement and logistics processes to ensure smooth operations.

Responsibilities and Tasks

Job Responsibility 1: Support Procurement Process

40% of time

1. Support procurement planning, forecasting, and market analysis.
2. Support the technical team to identify specifications and conduct supplier field visits.
3. Assist in collecting quotations and required supplier documentation.
4. Support RFQs and RFPs (including ToR, bid evaluations, contracts, and POs).
5. Review quotations, prepare evaluations, and negotiate prices to ensure cost-effectiveness.
6. Obtain approvals, prepare award/unsuccessful letters, and maintain procurement documentation.
7. Monitor the status of pending orders and inform relevant teams of any delays.
8. Maintain and regularly update supplier databases and preferred supplier lists.
9. Provide PR follow-up and inform applicants of the processing progress of their orders.
10. Conducting field visit to the suppliers.

Job Responsibility 2: Logistics

30% of time

1. Follow up with suppliers to confirm deliveries and obtain original invoices, receipts, and other supporting documents.
2. Review delivery notes and resolve delivery issues or difference.
3. Support in managing WC premises, equipment, and running services (utilities, maintenance, usage monitoring).
4. Conducting field visits to War Child Offices to follow up on office logistics needs.
5. Monitor supplier performance and adherence to contracts and delivery timelines.

Job Responsibility 3: Procurement Data Management

10% of time

1. Maintain organized records: contracts, POs, trackers, supplier databases, audit documentation.
2. Update the procurement trackers and provide information to stakeholders.
3. Support in preparing inventory reports (assets, lists, mapping).
4. Ensure contract follow-up is up to date with suppliers and consultants.
5. Support in VAT exemption requests, Ministry of Finance coordination, and compliance checks.

Job Responsibility 4: Administrative Support

20% of time

1. Prepare supporting documents for financial payments in coordination with the Finance Team.
2. Follow up with suppliers for original invoices, receipts, and supporting docs.
3. Follow up with WC Staff on Procurement and Logistics tasks.
4. Provide administrative support (filing, photocopying, scanning, archiving).
5. Assist in annual audits of procurement and logistics files.
6. Perform any additional duties assigned by the Procurement and Logistics Senior Officer.

Qualifications / Education / Training

Required

Bachelor s degree in Business Administration, Logistics, or a related field.

Experience & Skills

Minimum of 1 year of previous professional experience in a similar position along with the required skills.

Required

1. Minimum 1 year of relevant experience in finance, logistics, or procurement within NGOs, preferably with an INGOs.

2. Demonstrated knowledge of logistics and procurement is an added value.

3. Strong computer skills, Microsoft office, especially Excel and Word.

4. Valid driving license and willingness to travel.

5. Flexibility and hands-on mentality.

6. Knowledge of local market conditions.

7. Strong social and communication skills.

8. Advanced reporting and writing skills.

9. Excellent management skills, teamwork, and flexibility.

10. Advanced oral and written skills in English and Arabic. Hebrew is an advantage.