Procurement and Logistics officer (Dora Area)

Client of Hire Lebanese

Role Summary:

Responsible for managing all local and international purchase orders from initiation to delivery, ensuring timely coordination among suppliers, freight forwarders, clearing agents, and the store team. Oversees maintenance contracts in coordination with the Technical Director and handles credit collection activities in alignment with company policies.


Key Responsibilities & Authorities


1. Logistics & Procurement


Daily Operations


* Prepare and process all local and international Purchase Orders (POs) based on CEO or Sales/Technical Engineer requests, ensuring the best quotations from approved suppliers.

* Request and evaluate freight quotations for international shipments.

* Coordinate with freight forwarders to obtain and verify all shipping documents (Invoice, Packing List, Certificate of Origin, Air Waybill/Bill of Lading) before shipment or arrival.

* Prepare and process all shipping documentation according to company procedures.

* Communicate shipment and delivery status to relevant departments and the Store Manager for proper warehouse planning.

* Arrange transportation for oversized goods and order forklifts as required for unloading.

* Verify supplier invoices and freight bills against POs and documentation before forwarding to Accounting.

* Maintain organized records of all procurement and shipping transactions.

* Obtain CEO/CFO approval for any exceptional or non-standard orders.


Monthly Reporting


* Track and resolve any logistics non-conformities involving suppliers, freight forwarders, or insurers.

* Coordinate with suppliers on defective or damaged items to obtain credit notes or replacements.

* Update and maintain the Approved Supplier List.

* Negotiate and document payment terms with local suppliers and secure Finance Manager approval for credit requests.



2. Maintenance Contracts


Daily Operations


* Draft and manage maintenance contracts based on visit frequency, warranty status, and company policy.

* Prepare maintenance proposals and pricing in coordination with the Technical Manager.

* Serve as the primary contact for client service requests: receive inquiries, coordinate with relevant departments, issue quotations and invoices, and manage payment collection.

* Contact clients three months before contract expiry to discuss renewals in line with Ministry of Finance requirements.


Monthly Reporting


* Monitor contract renewals and ensure timely follow-up on existing agreements.

* Report all new maintenance contracts to the CEO.




3. Credit Collection


Daily Operations


* Maintain and submit a daily collection sheet to the CFO and CEO.


Monthly Reporting


* Follow up on client payments as per the Financial Manager s biweekly reports.

* Coordinate with Sales Engineers to address payment delays.

* Conduct bi-monthly meetings with the CFO to review outstanding receivables.

* Escalate significant collection issues to the CEO/CFO in line with the company s credit policy.