Procurement Coordinator

Confidential Company

Purpose & Scope

The Procurement Coordinator is responsible for supporting the procurement process by coordinating supplier communications, processing purchase orders, maintaining procurement records, and ensuring timely delivery of goods and services. This role plays a key part in maintaining cost efficiency, quality standards, and compliance with company policies.

Main Duties & Responsibilities

Floating RFQs, Follow-up for the supplier quotation and preparation of comparative analysis report. Prepare, track, and process purchase orders, Comparative Analysis Report in accordance with company policies and procedures.

Coordinate with vendors to confirm materials availability, delivery schedules.

Identify, evaluate, and negotiate with suppliers to obtain best pricing, quality, and delivery terms. Maintain accurate procurement records and documentation.

Compare supplier quotes and negotiate pricing for Estimation

Ensure compliance with company procurement policies and procedures.

Assist in vendor evaluation and performance monitoring.

Resolve issues related to order discrepancies, delays, or damaged goods.

Support contract administration and renewal tracking.

Collaborate with finance, admin department to ensure accurate invoicing and payment processing. Coordinate with finance team regarding due payments for suppliers / sub-contractors.

Resolve discrepancies between purchase orders, receipts, Delivery notes and invoices in coordination with Supplier, Admin Team & Finance Team.

Generate procurement reports and maintain purchasing databases.

Ensure to keep 100% up to date procurement log (MR, PR, LPO, Delivery.

Preparation of procedure waiver form (PWF), single source justification (SSJF), and request for contract (RFC) in coordination with site team whenever needed.

Review and submission of supplier advance payment to Finance Department.

Follow-up for advance payment with Finance Team.

Update procurement log for projects as needed.

As per operational requirement Employee, may be deployed in any of the Emirates and may be assigned to different department if and when required.