Procurement Director

Sharjah Education Academy

Key Responsibilities

• • Procurement Strategy and Governance:
    Lead the development, implementation, and continuous enhancement of SEA s procurement strategy, policies, procedures, and governance frameworks in alignment with institutional goals, financial controls, UAE procurement regulations, and international best practices.

• • End-to-End Procurement Oversight:
    Oversee the full procurement lifecycle, including requisition validation, sourcing, tendering, supplier quotations, competitive evaluation, negotiations, purchase orders, delivery follow-up, and operational fulfillment.

• • Compliance and Transparency:
    Ensure procurement processes are ethical, transparent, audit-ready, and compliant with internal policies, regulatory standards, and internal control frameworks.

• • Procurement Review and Approvals:
    Review, analyze, and approve procurement recommendations, quotations, tender evaluations, and contract award proposals, ensuring alignment with SEA s financial and operational priorities.

• • Vendor Management:
    Strengthen vendor performance through structured onboarding, due diligence, evaluations, compliance checks, monitoring, and performance scoring.

• • Contract Lifecycle Management:
    Provide strategic oversight of contract drafting, negotiation, execution, monitoring, renewal, and close-out processes.

• • Contract Governance:
    Develop and enforce contract governance frameworks including templates, approval workflows, SLAs, KPIs, deliverables, penalties, confidentiality clauses, and termination provisions.

• • Contract Repository and Audits:
    Maintain a centralized contract repository ensuring documentation accuracy, version control, audit readiness, and renewal oversight. Conduct periodic contract audits to verify compliance, identify risks, and recommend corrective actions.

• • Cross-Functional Collaboration:
    Work collaboratively with academic and administrative units to forecast procurement needs and ensure timely acquisition of equipment, services, IT systems, and materials.

• • Shared Services and Government Coordination:
    Collaborate with Shared Services and key areas (e.g., Sharjah Government Nurseries) to support integrated procurement planning and coordinated decision-making.

• • Digital Procurement Systems:
    Oversee ERP workflows, digital procurement systems, and e-procurement platforms to promote efficiency, automation, transparency, and data integrity.

• • Performance Tracking and Reporting:
    Develop and track procurement KPIs, dashboards, turnaround times, supplier reliability metrics, cost savings, and workflow performance for executive reporting.

• • Sustainable and Ethical Procurement:
    Integrate sustainability, environmental considerations, and ethical sourcing principles into procurement decisions and supplier evaluations.

• • Business Continuity and Risk Management:
    Develop contingency plans to mitigate supply chain risks, ensure operational readiness, and maintain business continuity.

• • Executive and Audit Reporting:
    Prepare procurement dashboards, financial summaries, and risk reports for senior leadership, audit committees, and governing bodies.

• • Regulatory Compliance:
    Ensure all procurement practices adhere to UAE Federal and Sharjah Government procurement regulations and audit requirements.

• • Budgeting and Financial Oversight:
    Oversee procurement budgeting, expenditure review, forecasting, and resource allocation to ensure fiscal responsibility.

• • Leadership and Team Development:
    Lead, mentor, and develop procurement staff, promoting excellence, accountability, professionalism, and continuous improvement.

• • Representation and Advocacy:
    Represent SEA s Procurement Department in executive committees, audits, institutional planning sessions, and cross-functional meetings.