Procurement Excellence Specialist

Pens.com

Primary responsibilities

• Lead a comprehensive review of Minimum Order Quantities (MOQs) across suppliers, balancing flexibility, cost efficiency, and working capital targets.
• Partner with the China team to renegotiate and optimize supplier MOQs.
• Redefine product classifications with Demand Planning to improve inventory management processes.
• Review and align supplier lead times, driving ASCP updates to enable accurate automation.
• Streamline workflows between demand planning and procurement execution for accuracy and speed.
• Develop SOPs and governance frameworks to ensure consistency, compliance, and efficiency.
• Recommend synergy opportunities between demand planning and procurement.
• Act as liaison between Buyers and Sourcing on first-order management under the diversification program.
• Ensure demand forecasts are effectively translated into timely procurement actions.
• Identify and remove bottlenecks in order management, supplier communication, and approvals.
• Strengthen cross-functional collaboration between procurement, demand planning, and sourcing teams.
• Serve as procurement lead for ERP optimization, ensuring data accuracy, discipline, and functionality.
• Partner with IT, Buyers and Finance to drive ERP enhancements (automated PO approvals, exception management, demand-to-supply integration).
• Leverage AI and analytics for forecasting, supplier performance, and exception management.
• Evaluate AI-driven tools for spend analysis, predictive inventory management, and supplier risk monitoring.
• Digitise the Supply Planning process by leading the implementation of new Supply Planning tools.
• Promote the adoption of digital dashboards (Power BI, Tableau) to improve visibility and reporting.
• Build and maintain procurement dashboards and KPIs in partnership with BI (supplier performance, forecast accuracy, inventory turns, service levels).
• Lead cost optimization initiatives, including total landed cost analysis, to support optimal buying decisions.
• Provide insights and recommendations for supply chain diversification strategies.
• Champion a culture of continuous improvement and data-driven decision-making within procurement.
• Train and upskill Buyers in analytics, planning, and ERP functionality.
• Act as procurement s dedicated lead on cross-functional initiatives
• Serve as the internal SME for procurement and buying, ensuring business continuity and expert guidance on critical decisions.