Procurement Executive Al Zahrawi Medical

The Procurement Executive is responsible for overseeing the sourcing and procurement of goods and services in alignment with company needs and objectives. This role includes managing supplier relationships, negotiating contracts, and ensuring that procurement activities are cost-effective and timely

Responsibilities:

1. Inventory Assessment:

• Determine if inventory quantities are sufficient for needs, ordering more material, when necessary, in coordination with the Line Manager.

2. Approvals:

• Follow up with the Line Manager to obtain approvals for any orders placed outside the agreed terms with the vendor, as necessary.
• Ensure effective and professional business correspondence and communication.

3. Purchase Orders:

• Update the price list with new purchasing prices in coordination with relevant departments to maintain accuracy.
• Prepare various reports on purchasing activities for demand planning and track the status/progress of issued POs.
• Coordinate all pre-purchase order activities, from the initiation of the ORF to PO issuance.
• Organize and manage purchase orders, requisitions, and related documentation.

4. Advance Payments:

• Coordinate with the Finance Department to initiate advance payments as required.

5. Sales Orders:

• Prepare Sales Orders and generate weekly reports for upcoming deliveries.
• Ensure timely issuance of POs for all non-stock items related to created sales orders.

6. Permits:

• Apply for permits online for items scheduled for delivery.
• Obtain necessary regulatory permits and manage inbound shipments to ensure the smooth and timely movement of materials.

External Coordination:

• Prepare and review vendors order confirmation for accuracy & ensure all PO conditions are met.
• Respond to the vendors about purchase order changes, cancellations, and delays.
• Coordinate all post purchase order activities until final receipt in the warehouse.
• Investigate discrepancies and other customer satisfaction issues with vendors to assist the sales team in finding a solution.
• Follow up on the progress of POs with applicable vendors to obtain confirmation of deliveries.
• Arrange the export of defective items (with the help of the Sales team) and the import of the items once fixed by the vendor.