Procurement Management Supervisor

Zakat, Tax and Customs Authority

Develop procurement strategy and objectives in line with internal needs, best practices, ZATCA overall strategy, and government directions
Develop the procurement program highlighting the volume, nature, and timing of goods and services needed by ZATCA in order to track transactions and have a complete and clear insight on items purchased, orders processed and payments made
Develop and/or update procurement policies and standards and provide input for improvement based on previous practices and lessons learned
Develop and/or update needed guidelines and tools to support functions in forecasting annual procurement needs based on previous years procurement trends
Collect the procurement requirements of ZATCA functions in a timely manner
Identify optimal sourcing types based on procurement requirements
Conduct supply market analysis to identify potential suppliers and collect inputs about procurement schedules and costs
Consolidate functions procurement requirements into annual procurement plan with needed quantity, methods of supply, total estimated costs, delivery requirements and schedules
Post the annual procurement plan on Etimad and ZATCA portals
Develop guidelines for emergency purchases defining the hypothetical relevant circumstances and procedures

Vendors Prequalification

Develop and/or update pre-qualification guidelines and criteria covering all relevant assessment measures essential for suppliers registration and selection such as the scope of study, suppliers location, price list, product quality, reputation, brands, etc.
Update needed process and templates for potential suppliers to follow in order to register and submit required documents and information
Register suppliers willing to provide goods or services to ZATCA on supplier database and verify accuracy and eligibility of details and documents
Follow-up with functions on progress of procurement plan

Reporting

Monitor and develop regular reports/ dashboard of procurement performance against set of targets and KPIs and communicate to relevant stakeholders

Organization and Operations

Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
Escalate complex problems to the relevant person to ensure cases/issues are closed properly
Perform other duties as requested

People Management

Train junior staff on the different job activities to ensure transfer of know-how, when applicable
Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
Support junior staff or direct reports in order to execute their duties according to set policies and processes