Procurement Officer Linkviva

As a Procurement Officer at LINKVIVA, reporting to the Procurement Manager, you will play a key role in ensuring that both project and non-project requirements are sourced efficiently, cost-effectively, and in line with our quality standards. You will be responsible for managing the full procurement lifecycle from vendor sourcing and negotiations through to purchase orders, documentation, and budget tracking supporting the successful delivery of our events and operations.

What You ll Do

• Identify, evaluate, and onboard potential vendors, suppliers, and contractors across event materials and services, building and maintaining a strong supplier database
• Manage vendor registration processes, ensuring verified suppliers are approved through internal systems and management sign-off
• Secure a minimum of 3 5 quotations per requirement, conduct comparisons, and negotiate pricing, contracts, and terms to achieve the best value while maintaining quality standards
• Generate and manage purchase orders, ensuring accuracy, compliance, and timely delivery of goods and services
• Collaborate closely with internal stakeholders to monitor procurement budgets, track expenses, and identify cost-saving opportunities
• Ensure all procured materials and services meet agency standards, project specifications, and operational requirements
• Build and maintain strong, long-term supplier relationships to support future project delivery
• Monitor and manage inventory levels for event materials, reducing wastage and maintaining optimal stock levels
• Maintain accurate documentation and records of procurement activities, contracts, and vendor communications