Procurement Officer - Switch Gear Estithmar Holding

Company: Al Bidda Switchgear
Location: Qatar
Department: Procurement & Supply Chain
Position: Procurement Officer
Employment Type: Full-time

Role Summary

The Procurement Officer will be responsible for sourcing, negotiating, and procuring materials, equipment, and services required for switchgear manufacturing and related electrical projects. The role ensures timely, cost-effective, and compliant procurement in alignment with company standards and project requirements.

Key Responsibilities

1. Procurement & Sourcing

• Identify and qualify reliable suppliers for electrical components, switchgear materials, mechanical items, and consumables.
• Issue RFQs, analyze quotations, and prepare commercial comparison sheets.
• Ensure procurement aligns with technical specifications, drawings, and project BOQs.
• Maintain updated supplier databases and assess vendor capabilities.

2. Negotiation & Contracting

• Lead negotiations to obtain the best prices, delivery terms, and payment conditions.
• Issue Purchase Orders (POs) in line with approved budgets, lead times, and project schedules.
• Review supplier contracts and ensure compliance with company policies.

3. Coordination & Follow-Up

• Coordinate with engineering, production, QA/QC, and logistics teams to fulfill procurement requirements.
• Track order status and ensure timely delivery of all purchased materials.
• Resolve delivery delays, discrepancies, or supplier issues proactively.

4. Documentation & Compliance

• Maintain accurate procurement records, PO logs, and supplier evaluation reports.
• Ensure all procurement activities comply with ISO standards and internal procedures.
• Support internal and external audits related to procurement processes.

5. Cost Control & Reporting

• Monitor material costs, market trends, and price fluctuations.
• Prepare weekly/monthly procurement status reports for management.
• Contribute to cost-reduction initiatives without compromising quality.

Qualifications & Experience

• Bachelor’s degree in Supply Chain, Business Administration, Engineering, or related field.
• 3–5 years of procurement experience, preferably in switchgear, electrical manufacturing, or EPC/MEP sectors.
• Strong knowledge of electrical components (LV/MV switchgear parts, breakers, busbars, relays, cables, etc.).
• Experience with ERP systems (SAP/Oracle/Microsoft Dynamics preferred).
• Strong negotiation and vendor-management skills.

Skills & Competencies

• Excellent communication and coordination skills.
• Strong analytical and commercial evaluation ability.
• Ability to manage multiple purchase requests and meet tight project deadlines.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Teamwork, accuracy, and attention to detail.