Procurement Section Head

Elvan Egypt

Location: Sadat City, Egypt On site (Factory HQ)

Company: [Elvan G da Egypt Factory]*
Department: Procurement & Supply Management
Reports to: Manufacturing Director
Direct Reports: Buyers, Import/Export Specialist, Supplier QA Coordinator, Data/Spend Analyst
Work Model: On site; occasional supplier/site travel

Role Purpose

Own end to end procurement for raw & pack materials, MRO/spares, services and selected CAPEX to secure right quality, right cost, right time supply for the factory. Build a resilient supplier base, deliver cost and cash targets, ensure compliance, and enable S&OP execution.

Key Responsibilities

• Strategy & Governance
• Define and execute category strategies for:
  Raw materials: sugar, glucose/invert syrups, acids, flavors, colors, cocoa (powder/butter/liquor), fats & oils (palm olein, DF olein, laurics, cocoa butter), milk powders/whey, lecithin, emulsifiers, hydrocolloids, enzymes.
  Packaging: OPP/BOPP/BOPET/PE films (plain/metallized/laminated), alu foil, paper/labels, cartons & corrugated, trays, zipper, inks/solvents, adhesives.
  MRO & Services: bearings, belts, gearboxes, pneumatics, motors/IGBT drives/servos, compressors/chillers/evaporators, utilities, sanitation, calibration.
  CAPEX: lines/equipment (depositors, enrobers, flow wrappers, VFFS) and installation services.
• Build sourcing pipelines (RFQ/RFP/e auction), negotiate price/terms/TCO, and lock supplier contracts, SLAs & quality agreements.
• Implement dual sourcing/second source for critical A class items; maintain a supplier risk register and mitigation plans.
• Planning & Supply Assurance
• Translate S&OP and production plan into purchasing plans with safety stocks/reorder points; set planning horizons and time fences.
• Track supplier OTIF and expedite/fast track critical supplies; chair weekly PS/DC (Purchasing Supply) reviews.
• Align with warehouse on inventory health (ABC/XYZ), shelf life/aging, and slow/non moving prevention.
• Imports, Logistics & Trade Compliance
• Manage Incoterms 2020 (EXW/FOB/CFR/CIF/DDP), customs & clearance (incl. NAFEZA/ACI), HS codes and trade documents (COO, CoA, MSDS).
• Run LC/TT payment flows and FX exposure mitigation with Finance; optimize container loading and shipping plans (incl. 2 month sea freight scenarios for exports).
• Source and manage freight/3PL contracts; resolve demurrage, detention and claims.
• Cost, Cash & Analytics
• Deliver an annual savings pipeline (value engineering, alt materials/suppliers, should cost/TCO).
• Improve payment terms, enable consignment/VMI where feasible, and drive inventory turns to target.
• Own data integrity in SAP MM / SRM (e.g., Ariba): vendor master, POs, contracts, GR/IR; publish dashboards (PPV, OTIF, turns, DOS, service levels).
• Quality, Compliance & ESG
• Ensure buys meet specifications and are supported by CoA; coordinate RM/PM approvals with QA & R&D.
• Support FSSC 22000/ISO 22000 and customer audits; ensure Halal and food contact compliance.
• Advance sustainability (e.g., RSPO, FSC paper, restricted/banned color removal) with suppliers.
• People & Stakeholders
• Lead, coach and performance manage the buying team; develop capability and succession.
• Partner cross functionally with Production, Planning, R&D, QA, Warehouse, Finance and Legal; escalate/resolve supply risks swiftly.

Authority

• PO/contract signature within policy thresholds; vendor qualification/blacklisting decisions with QA/Legal.
• Stop use/hold of materials outside spec; approve rework/return to supplier and commercial claims.
• Approve second source activation and price/term changes within delegation of authority.

KPIs

• Supplier OTIF 97%; stockouts (RM/PM) X / month.
• Savings X% of addressable spend; PPV within budget.
• Inventory turns: RM 8 10; PM 6 8; Days of Supply within target.
• GR/IR cleared 95% within 30 days; PO first time right 98%.
• Second source coverage 80% for critical A items; supplier audit closure 30 days.
• Incoming quality ppm and complaint rate trending down; zero major audit findings.