Procurement Senior Officer

United Nations Office for Project Services (HQ)

Procurement Operations

• Execute procurement activities in accordance with UNOPS rules, regulations, policies and strategic frameworks.
• Maintain a client-focused procurement management system, supported by effective internal controls.
• Collaborate with project managers to review procurement plans and develop fit-for-purpose strategies that incorporate sustainability and value-for-money principles.
• Implement or support all phases of the procurement lifecycle, including strategic planning; pre-purchasing; requirements definition; sourcing; solicitation; management of submissions; evaluation; review and award; post-purchasing; contract finalization and issuance; logistics; and contract management.
• Develop and manage rosters of suppliers.

Procurement Process Management

• Prepare procurement plans on time and as expected.
• Monitor implementation of procurement plans for alignment with project timelines and strategic objectives.
• Review and validate requirements to ensure clarity, completeness and suitability from a procurement standpoint.
• Follow guidelines for embedding sustainability across the procurement process.
• Coordinate the end-to-end solicitation process, including Requests for Quote (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs) in line with UNOPS policies.
• Coordinate the receipt and evaluation of quotations, bids and proposals.
• Participate in the negotiation of conditions of contracts in full compliance with UNOPS rules and regulations.
• Prepare submissions to the Contract and Property Committees (CPCs)
• Enter and update supplier information in the UNOPS ERP system - oneUNOPS (oU).
• Monitor contractor performance and certification of completed work for compliance with contractual terms and payment.
• Provide advice, remedial action, or solutions to project managers on procurement issues.
• Draft Long Term Agreements (LTAs) and/or service or works contracts and other instruments when necessary, and create purchase orders (POs) in the ERP system.

Use of E-Procurement Tools

• Utilize the e-sourcing module in line with goals and standards set by the Procurement Group.

Knowledge Building and Knowledge Sharing

• Organize, facilitate or deliver training and learning initiatives for personnel on procurement.
• Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in procurement.
• Collect and productively utilize feedback, ideas and internal knowledge about processes and best practices.