Procurement Specialist

Client of United Nation careers

Participates in the planning process and contributes to an integrated approach and consistency in the implementation and operationalization of the Agency procurement plan.

Plans, develops and manages procurement and contractual activities related to procurement of diverse services and goods related to, information technology and electronic equipment.

The incumbent may be requested to help with contracts related to building maintenance, construction, etc. taking into account local economic and other conditions; prepares solicitation documents, identifies method of solicitation, conducts and ensures that the solicitation process follows relevant rules and regulations; ensures that the source selection process is fair, objective and transparent and that it follows the general principles as set forth in the UNRWA Procurement Framework; advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.

Contributes to the development and implementation of sourcing strategies mainly for Information and communication Technology (ICT) services and equipment in consultation with programs at headquarters and field offices.

Proposes strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects; establishes and maintains work program and schedule for ongoing contracts and newly planned ones.

Establishes negotiation strategies, conducts all phases of negotiations with suppliers and other concerned parties, including disputes arising from contracts; signs procurement orders up to the authorized limit; quality assures submissions from both field offices and HQs to the Headquarters Committee on Procurement (HCP), and submits cases exceeding signature authority for review and approval.

Conducts market research to keep abreast of market developments and procurement best practices; researches and analyzes market reports, production patterns and availability of goods and services; identifies new technologies and products/services; evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

Oversees adherence to contractual agreements; recommends amendments or extensions; advises on contractual rights and obligations, and prepares procurement-related documents, including contracts, communications, reports, and guidelines.

Manages the ICT procurement team ensuring that workload is distributed equitably and that the team does meticulous filing; closes Purchase Orders (Pos) that are open past expiry date; monitors bank guarantees and records savings made.

In coordination with Chief, Central Support Services Division (CCSSD): - Contributes to enhancing vendor's performance management and developing partnerships with suppliers to support UNRWA's programs. Enhances supplier performance evaluation processes by developing and implementing metrics, conducting regular assessments, and working with vendors to address deficiencies.

Builds strong relationships with suppliers to ensure they consistently meet contractual obligations and align with the organization's strategic goals.

Supports emergency field procurement by executing rapid and efficient processes under high-pressure conditions to meet urgent needs. Assesses immediate requirements, sourcing critical supplies, negotiating contracts on tight deadlines, and overcoming logistical challenges in remote or volatile regions, all while ensuring compliance with operational standards.

Provides immediate support to the fields through rapid deployment to ensure the effective delivery of humanitarian aid. Works closely with field offices procurement teams and other stakeholders to develop and execute response plans, including managing logistics, distribution of resources, and monitoring supplies.