Procurement Specialist

Oman Investment Authority

Collaborate with internal Departments to Implement strategic sourcing plan that align with organizational goals and objectives. Analyze demand, assess supplier capabilities, and identify procurement needs to ensure timely and cost-effective acquisition of goods and services.

Prepare and manage the RFP/Q/I process, including developing documents, distributing them to potential suppliers, and evaluating proposals. Collaborate with cross-functional teams to define requirements, evaluate proposals objectively, and select the most suitable suppliers

Negotiate contracts with suppliers to establish favorable terms, pricing, delivery schedules, and service level agreements.

Ensure compliance with legal and regulatory requirements. Monitor contract performance, manage contract renewals, amendments, and terminations.

Process purchase requests and create accurate and complete purchase orders. Verify specifications, quantities, pricing, and delivery details. Ensure proper documentation and adherence to procurement policies and procedures.

Develop strong relationships with suppliers to foster collaboration, resolve issues, and ensure reliable and timely delivery of goods and services. Conduct regular supplier performance evaluations, provide feedback, and address any concerns or non-compliance.

Ensure compliance with internal policies, procedures, and relevant regulations such as OIA Guidelines

Stay informed about industry trends, market dynamics, and emerging suppliers. Always evaluate supplier capabilities and identify opportunities to enhance the supplier base.

Maintain accurate procurement records and generate reports on procurement activities, including spending analysis, supplier performance metrics, and savings achieved.

Always review and enhance procurement processes, systems, and policies to increase efficiency, reduce costs, and improve overall procurement performance.

Uphold high ethical standards in all procurement activities, including fair and transparent supplier selection processes.

Develop and implement a supplier performance evaluation framework to assess suppliers' adherence to quality standards, on-time delivery, responsiveness, and overall performance. Use key performance indicators (KPIs) to measure performance and identify areas for improvement.

Manage supplier contracts throughout their lifecycle. Ensure contracts are accurately drafted, negotiated, and executed. Monitor contract compliance, including pricing, terms, and conditions. Renew or terminate contracts as necessary.

Stay updated on procurement technologies and explore opportunities for process automation. Utilize UBS procurement software systems, Esnad & JSRS platforms, and data analytics tools to streamline procurement processes, improve efficiency, and enhance decision-making.

Facilitate and coordinate with related departments for the preparation of the Tender Committee presentations, meetings, and minutes.

Manage and resolve supplier-related disputes or conflicts. Act as a mediator between internal stakeholders and suppliers to find mutually beneficial solutions. Escalate issues as necessary, while maintaining professional relationships.

Collaborate with SME Riyadh card holders to improve their performance, quality, and delivery capabilities. Provide feedback, suggest process improvements, and facilitate supplier development programs to enhance their competitiveness and value proposition.

Conduct benchmarking exercises to compare procurement performance against industry peers. Gather market intelligence to understand market trends, pricing dynamics, and developing procurement practices.

Develop and implement purchasing and contract management instructions, policies, and procedures

Participate in the development of specifications for equipment, products or substitute materials

Resolve vendor or contractor grievances, and claims against suppliers

Review, evaluate, and approve specifications for issuing and awarding bids

Administer on-line purchasing systems

Review / Negotiate prices with potential / existing suppliers.

Other duties may assigned by Director of Corporate Affairs and Procurement or Procurement Manager

Uphold the mission and vision of OCEC

Develop effective relationships with OCEC management and staff, the Owner, Government representatives, business associates, clients and third-party consultants through appropriate communication and a positive attitude.

Identify and resolve cultural and other situations as they arise both internally and externally.

Provision of input to reports and correspondence as required.

Participate in training as directed by the Director of Corporate Affairs and Procurement

Other duties as directed by the Director of Corporate Affairs and Procurement