Procurement Specialist

MEEM Solutions

Key Responsibilities:

• Supplier Sourcing & Evaluation:

  • Research, identify, and qualify potential suppliers and vendors for required goods, services, and materials.
  • Evaluate suppliers based on criteria such as price, quality, delivery capability, reliability, sustainability, and adherence to company standards.
  • Conduct market research to stay updated on industry trends, new products, and market conditions to inform sourcing decisions.

• Negotiation & Contract Management:

  • Prepare and issue Requests for Quotation (RFQs), Requests for Proposal (RFPs), and other tender documents.
  • Negotiate favorable terms, conditions, and pricing with suppliers to secure the best possible deals for the organization.
  • Draft, review, and manage contracts and purchase agreements, ensuring compliance with legal requirements and company policies.
  • Handle contract disputes and renewals effectively.

• Purchase Order Management:

  • Generate and issue purchase orders accurately and in a timely manner.
  • Monitor purchase order status, track deliveries, and expedite orders as needed to ensure on-time delivery.
  • Collaborate with internal departments (e.g., operations, engineering, finance) to understand their procurement needs and ensure seamless material flow.

• Supplier Relationship Management:

  • Build and maintain strong, collaborative relationships with key suppliers.
  • Monitor and evaluate supplier performance based on agreed-upon KPIs (e.g., quality, delivery, cost, service level).
  • Address and resolve supplier issues, concerns, and performance shortcomings promptly.

• Cost Management & Optimization:

  • Conduct cost analysis and identify opportunities for cost savings without compromising quality or delivery.
  • Assist in developing and managing procurement budgets.
  • Implement strategies to optimize procurement processes and drive efficiency.

• Inventory Control (if applicable):

  • Monitor inventory levels of raw materials and finished goods, and place orders as needed to maintain optimal stock levels.
  • Work with inventory management teams to forecast future procurement needs.

• Compliance & Risk Management:

  • Ensure all procurement activities comply with company policies, industry standards, legal regulations, and ethical guidelines.
  • Identify potential risks in the supply chain (e.g., disruptions, quality issues, geopolitical factors) and develop mitigation strategies.

• Reporting & Analysis:

  • Prepare and analyze procurement reports, including spend analysis, supplier performance, and cost savings.
  • Utilize data analytics tools to identify trends and opportunities for improvement.

• Continuous Improvement:

  • Recommend and implement improvements to procurement processes and systems.
  • Stay abreast of new procurement technologies and best practices.