Program Administrator

Coptic Orphans

Essential Functions and Responsibilities

• Lead and manage logistics for large events (e.g., Reps conferences, quarterly meetings, multi-day staff trainings, etc.), coordinating across teams and vendors to ensure successful completion.
• Assist in preparing and analyzing the annual program budget, monitor expenditures, conduct quarterly variance analysis, and recommend adjustments in future budgets.
• Serve as the main contact with facilities and procurement departments to ensure streamlined procurement practices and effective communication with field staff.
• Coordinate the production of annual and semi-annual MoSS reports, as well as responses to inquiries and audit questions routed from the finance department.
• Maintain an up-to-date version of the program administrative manual, reflecting all changes in processes and procedures.
• Handle daily administrative, operational, and logistical tasks, including obtaining quotations, booking venues, accommodations, transportation, and submit payment requests.
• Schedule and organize program-related meetings and events, record and archive meeting minutes, and manage program's social media accounts.
• Maintain storage, including recording, restocking, and dispatching printed manuals, equipment, and materials.
• Manage organization of all program records, reports, presentations, proposals, and children photo consents on SharePoint.
• Serve as the main focal point to receive families' complaints (concerning Reps) and redirect them to the relevant Area Program Manager.
• Perform other duties as assigned by the manager.

Travel and Working requirements

• Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel
• Travel throughout Egypt may reach as much as 25% of the time.
• Working out of the official hours and on weekends may be required.