Program Assistant Global Green Growth Institute

The Program Assistant will be based in Rabat, Morocco, within the GGGI country Office hosted by the Sustainable Development Department of the Ministry of Energy Transition and Sustainable Development (MTEDD). The Program Assistant will work closely with the GGGI Morocco program team and key national partners to support the effective implementation of GGGI s portfolio of activities across its four thematic areas. The Program Assistant will report to the Morocco Program Officer.

The Program Assistant will contribute to the smooth delivery of program activities by providing comprehensive logistical coordination, administrative, financial, and operational support across projects. The role will also support project implementation through coordination with stakeholders, tracking progress, and ensuring compliance with internal procedures and donor requirements.

This position offers a unique opportunity to contribute to Morocco's green growth agenda from within a government-partnered institutional setting, combining hands-on project management experience with exposure to national sustainable development policy.

PURPOSE

• Provide day-to-day administrative and operational support to ensure the smooth functioning of the GGGI Morocco program under the supervision of Country Representative, in line with GGGI rules, procedures, systems, donor requirements.
• Support procurement, travel, HR, and other operational processes in a timely and compliant manner, while ensuring proper documentation and follow-up.
• Support the organization of meetings, workshops, conferences, field missions, and other program events, including support to green office and green event initiatives.
• Assist with maintaining project records, filling documents, compiling basic data, and tracking implementation updates for reporting and monitoring purpose
• Support coordination and information flow across GGGI teams and with external stakeholders, including government counterparts, donors, and implementing partners.

ENGAGEMENT

• Under the guidance of the Country Representative and the direct supervision of the Program Managers, provide administrative and logistical support to the GGGI Morocco country program, in line with the approved work plan, budget, and organizational rules and procedures.
• Work closely with country staff, Program Managers, project coordinators, the Regional Office, HQ, and other country office teams to support the implementation of program and project activities..
• Support day-to-day operations by assisting with administrative, financial, procurement, travel, event-related processes.
• Liaise with internal and external stakeholders to ensure compliance with GGGI rules and procedures and facilitate smooth information flow

DELIVERY

The Program Assistant will be responsible for the following tasks:

• Providing administrative assistance such as note taking, agenda preparation, calendar management, meeting scheduling, travel arrangements, and basic event and mission organization.
• Supporting finance, procurement, and HR processes by assisting with documentation, data entry, filing, and coordination in line with GGGI systems and donor requirements.
• Supporting in country and regional engagement activities through assistance with meetings, learning events, and knowledge sharing initiatives.
• Assisting with document management and record keeping using GGGI s internal tools and shared platforms.
• Supporting the preparation and formatting of presentations, reports, and other program documents.
• Assisting with onboarding processes for new staff and consultants, in consultation with hiring managers.
• Supporting relocation related administrative arrangements for expatriate staff, as required.
• Providing administrative and logistical support to capacity building activities, including participant coordination, documentation, and record keeping.
• Assisting with reporting processes by compiling inputs, organizing supporting documents, and maintaining orderly project files.