Program Coordinator Flat6labs

The Program Coordinator is the engine room behind Flat6Labs program. This role turns strategy into execution, plans into reality, and complexity into clean delivery in close partnership with program stakeholders and partners.

You are the central connector, linking founders, mentors, experts, partners, and internal teams, while ensuring programs run smoothly, maintain strong partner alignment, and deliver a high-quality experience on the ground.

Key Responsibilities

Communication & Stakeholder Coordination

• Serve as the primary point of contact for all internal and external communication related to the assigned program.
• Coordinate closely with program partners to ensure alignment on messaging, visibility, branding, and communication timelines.
• Manage communication with startups and founders regarding schedules, deadlines, announcements, and program updates.
• Liaise with mentors, experts, and event guests to ensure smooth coordination before, during, and after sessions.
• Work with the Flat6Labs Marketing & Communications team on Marketing Materials, Social media content, Newsletters, and email campaigns
• Draft, review, and edit official communication materials, including emails, announcements, press content, and reports.

Event Planning & Execution

• Lead end-to-end planning and execution of all program events, including bootcamps, Pitch events, and Demo days.
• Own event logistics from concept to completion:
• Venues, agendas, and timelines
• Speaker and guest coordination
• Branding and partner visibility requirements
• Ensure all events meet Flat6Labs quality standards and partner commitments.

• Coordinate with Operations and Marketing teams to ensure strong documentation and visibility of all events.
  

Monitoring, Surveys & Reporting

• Design, distribute, and analyze satisfaction surveys for founders, mentors, experts, and guests.
• Track program performance metrics related to engagement, satisfaction, and visibility.
• Consolidate insights into clear, actionable reporting.
• Support Program leadership in preparing monthly and quarterly progress reports, dashboards, and partner presentations
• Ensure all reporting aligns with partner requirements.

Administrative & Operational Support

• Maintain accurate stakeholder databases and contact lists.
• Support scheduling and coordination of meetings, workshops, and training sessions.
• Manage program content and resources on internal platforms.
• Provide day-to-day operational support to ensure timelines, quality, and delivery stay on track.