Program Coordinator

INTERSOS

Support the Head of Mission in the development, definition and management of the mission program in accordance with INTERSOS strategies, plans and policies.

Lead the development of new concept notes and project proposals in collaboration with the Regional Programme Coordinator and Senior Management Team.

Supervise, coordinate and provide quality support to Project Managers/Program Managers in order to develop and implement the program in the mission.

Coordinate with the MEAL and technical teams to ensure programme quality and reporting.

Main responsibilities and tasks:

Strategy and representation

• Support the Head of Mission and SMT in the development, implementation and evaluation of the mission strategy, program and quality of projects in line with INTERSOS country strategy, policies and guidelines. Provide updated information, inputs and recommendation for new and ongoing interventions in the country.
• In coordination with the technical referents and Regional Programme Coordinator, lead the design and development of potential new funding opportunities and the new project concept notes/proposals drafting the narrative and contributing to the budget preparation, ensuring the collaboration with all the support Departments (HR, Logistics and Security).
• Conduct regular context analysis (country s socio-economic situation, donors trends, needs and gaps) in order to identify funding opportunities. Is accountable for properly studying data collected from the field and detect population s needs, study the context, translate the strategic macro-objectives into concrete actions and analyze the consequences of an intervention of INTERSOS, evaluating risks and constraints and setting priorities.
• In coordination with the Head of Mission, establish and maintain collaborative relations with relevant donors, project stakeholders, local partners and other organisations working in the area. Develop strategic partnerships with local organizations and stakeholders when possible.
• In collaboration with the Head of Mission and technical referents, proactively participate and represent INTERSOS in meetings with relevant donors and stakeholders.
• Support the SMT in maintaining productive working relationships within different coordination fora (clusters, working groups, etc.) at national level.

Implementation, reporting and quality control

• Supervise and keep updated workplans and related financial plans of projects with the contribution of Program Managers and relevant team members. Prepare quality narrative reports reflecting the progress and status of projects in a transparent, timely and professional manner.
• In coordination with all other departments ensure the smooth running of operations and support the implementation of the program.
• Provide guidance and support the Project Managers/Program Managers in project management and project cycle, work planning, activities, budget management and all operational and management aspects. Support in planning and monitoring the implementation of activities, budget follow up and achievement of results.
• Monitor the level of progress achieved by each project. Supervise, plan, monitor, evaluate and ensure the quality of work and the achievement of high standards in terms of design, implementation and evaluation.
• Lead the kick-off planning and final review meetings for each project.
• Guarantee the application of INTERSOS procedures and compliance to donor policies, procedures and procurement for reporting and implementation, in collaboration with the Head of Mission and the Regional Programme Coordinator.
• Contribute to address in a timely manner all comments by donors on proposals in liaison with relevant staffs and HQ.
• Collaborate with Finance, Logistics, HR, MEAL, SMT and Security departments in the development of new proposals.
• Ensure that contractual obligations and reporting deadlines are known and met by all departments.
• Inform relevant staffs on issues identified and seek HQ advices on potential solutions that would meet donors compliances.
• With the support of the Finance Coordinator supervise the management of budgets in line with donors and INTERSOS guidelines, supporting budget and program revisions when needed.
• Organise regular program meetings.
• Follow up expenditures through monthly program review meetings and financial. expenditure reports prepared by the finance department.
• Support the Head of Mission and MEAL department in the set-up and implementation of the projects MEAL plans and activities.
• Provide supervision and feedback on the monthly Project Appraisal Tool (PAT).
• Guarantee regular update of IMP projects sections.
• Ensure high-quality donors reporting.
• Guarantee the timely submission to HQ and donors.

HR management

• Is responsible for leading, supporting and supervising the Program Managers/Project Managers strengthening their capacities and ensuring a regular evaluation through the Internal Review Process (IRP) tools. Provide coaching, identify training needs and evaluate the staffs under his hierarchical supervision.
• In collaboration with the HR department and Head of Mission support the recruitment of new staffs.
• In collaboration with the HR department ensure that Program Managers/Project Managers respect INTERSOS rules and regulations and adhere to INTERSOS Fundamental Charter Values and Code of Ethics.