Program Manager (PM)

Oxfam Novib

JOB PURPOSE:

The Program Manager (PM) is responsible for the overall successful management, implementation and closure of the assigned project, including the successful implementation and closure of the partner organizations projects and activities implemented across one or more countries, including regional-level components. The PM leads and works closely with the relevant project team, ensures sufficient project structure in place, sets clear responsibilities and lines of accountability within the team and supports and manages all their related operational affairs. The PM ensures smooth coordination and collaboration of the relevant work with all internal colleagues and departments, as well as externally with all relevant partners, service providers, peers and allies. The PM ensures coherence across the national and sub-reginal interventions, alignment with MENA region and global strategies, and effective coordination with internal and external stakeholders.

Key Responsibilities

The PM is the lead role within the assigned project team, an important member of the larger Programs team, and a key position within the office structure. While time allocation can be approximately set on some key responsibilities, others must be attended to on daily and regular basis, as they arise, and/or per need.

ROLE REPORTS TO

Directly: NA Program Management and Quality Lead

ROLES REPORTING TO THIS POST

Relevant Project related team members

BUDGET RESPONSIBILITY

Assigned Grant/Project budget

GEOGRAPHICAL SCOPE

The assigned project geographical and work scope

IMPACT

Internal and External

KEY STAKEHOLDERS

Internal stakeholders: NA Director and SMT, NA team, MENA Regional Platform, Partner Affiliate/s, Executing Affiliate/s (EA) related department and staff.

External stakeholders: Oxfam extended network of partners, and project specific parnters, service providers, relevant Institutional and Official parties, and others (per need and request).

KEY RESPONSIBILITIES

Strategic and Leadership

• Attend to the sufficient and effective formulation and direct management, monitoring and mentoring of the project team.
• Throughout the lifetime of the project, ensure that its strategies and activities respond to the anticipated needs, identify opportunities, build on and advance the existing assets and resources, suitable for the context and aligned with the Oxfam strategic objectives and direction. Thus, regularly seek with the team and partners, to identify areas of development and craft ideas to achieve the theory of change for the project.
• Identify risks and set and plan and document risk prevention measures as well as appropriate mitigations in advance, including solutions that are accountable and in line with the Oxfam (and donor s) policies, strategic direction and budget.
• Ensure strategic coherence and complementarities across country-level interventions, fostering a shared regional vision and facilitating cross-country learning and collaboration.
• Work closely and regularly with relevant Oxfam stakeholders linked to the project, taking into account the different roles, levels of responsibility and required interactions, while acting as a key interlocutor with regional and confederation-level counterparts and contributing to donor engagement, strategic reporting, and representation at regional and global levels. Contribute to the further development and implementation of the Oxfam in NA strategy and actively engage in the production of the overall annual plans and reports.
• Foster and contribute to proper and effective flow of information and knowledge and, where relevant, lead and maintain regular communication and interactions, internally and externally.
• Contribute to the advancement of Oxfam in North Africa overall programs portfolio through engaging in building connections with new donors, designing and writing proposals and concept notes, as well as project learning documents, case studies, etc.
• Encourage, initiate and coordinate national and regional cross-learning with and between the various project teams and partners as well as with other relevant stakeholders, internal and external.
• Represent Oxfam in meetings at national, regional and global meetings, with partners, allies, and donors, as required and approved.
• Provide strategic contribution on governance and civic space programming, including adaptive approaches in shifting civic environments, in line with Oxfam s Safe Programming and feminist principles.
• Contribute to the development and implementation of a regional partnership approach, in line with Oxfam s partnership principles and informed by country-specific contexts across North Africa, to strengthen coherence, complementarities and the integration of regional and cross-border partnerships