Programme Assistant

FAO

Support the development of working documents and assist in monitoring the implementation of assigned programmes and projects.
Provide programmatic and administrative support as required to ensure timely execution of activities.
Assist in identifying programmatic, administrative, and operational issues during project implementation; propose corrective actions, liaise with relevant units, and track follow-up actions to resolution.
Assist in the preparation and implementation of programme and project documentation, including Letters of Agreement (LOAs) and related tracking tools.
Contribute inputs for the drafting and consolidation of work plans, budgets, progress reports, presentations, and proposals.
Identify relevant data sources; gather, compile, and organize information for the preparation of reports, guidelines, briefs, and other programme-related materials.
Support the programme team in preparing and reviewing documentation related to the procurement of goods and services.
Maintain tracking systems for contracts, LOAs, and procurement processes.
Assist in monitoring the utilization of financial resources in close coordination with the Operations Unit to ensure alignment with approved budgets and work plans.
Provide guidance to implementing partners and programme counterparts on applicable administrative procedures to ensure compliance with organizational policies.
Support coordination between country and project offices on routine project implementation matters.
Maintain liaison with implementing partners and relevant stakeholders to stay updated on regulatory and operational requirements.
Provide administrative and logistical support for meetings, workshops, and events, including preparation of agendas, documentation, and meeting minutes.
Facilitate travel arrangements for programme and project staff (internal and external), including preparation of travel requisitions and claims.
Maintain programme correspondence and communication records.
Collect, register, and maintain information related to programme activities.
Establish and maintain organized filing systems (both hard copy and electronic), ensuring safekeeping of confidential documents and easy retrieval of records.
Maintain up-to-date reference files and documentation in compliance with organizational standards.
Perform any other related duties as assigned by the supervisor to support effective programme delivery.