Programmes Officer (Maternity Cover)

Amna

Responsibilities include:

Programme and Partnership Coordination:

• Coordinate internal and external meetings, workshops, and events, including scheduling, logistics, and follow-up.
• Liaise with Amna partner organisations, consultants, and contractors as required to ensure smooth communication and follow-up.
• Support the tracking of programme and partnership progress by maintaining accurate records, capturing relevant data, and preparing timely reports.
• Draft reports and updates tailored to different audiences on Amna s programmes and partnerships.
• Undertake short information gathering and research assignments as required.
• Manage communication with GHN members, including session coordination, registration setup, and follow-up.
• Maintain and regularly update the GHN database and tracking systems.
• Identify and coordinate interpretation and translation needs, including liaison with service providers.
• Support delivery of online and in-person training, including preparation of materials and logistics.
• Ensure compliance with data protection regulations (e.g. UK GDPR) and organisational policies.
• Support the coordination of Amna's due diligence working alongside the Finance Manager and Operations team.

Admin, Logistics, Procurement:

• In coordination with the Operations team to maintain files and reference systems and ensure they are regularly updated to ensure accuracy.
• Support procurement processes, including sourcing quotations, preparing documentation, and tracking approvals.
• Manage travel arrangements for programmes and partners, including itineraries and related requirements.
• Coordinate vendors and service providers to ensure timely delivery of services.
• Support event logistics (venues, catering, training materials, interpretation).
• Maintain documentation, filing systems, and records to ensure accuracy and accessibility.
• Draft correspondence, prepare briefings and presentations, and take meeting minutes as required.
• Support forward planning, document preparation, and proofreading.
• Distribute and track feedback forms and maintain related records.
• Provide ad hoc operational support as required.