Project Assistant

FAO

The Project Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the projects.

Tasks and responsibilities

Assist in tracking the progress of ongoing activities to ensure compliance with the approved work plan and deadlines,
Consolidate data and outcomes from activities to contribute to reporting efforts.
Support the organization and coordination of workshops, consultations, training sessions, and other project events, including all related logistical arrangements and preparation of materials.
Provide background information, research, and input for reports, presentations, and communication materials showcasing project progress and achievements.
Support the coordination of supervisory missions and the overall implementation of the project.
Maintain project records, filing systems, and contact databases.
Ensure timely settlement of project advances and related financial matters.
Arrange appointments, receive visitors, manage correspondence, and respond to routine requests for information.
Provide administrative and logistics support to project meetings, committees, and missions.
Compile and organize reference materials from various sources for reports; create spreadsheets, presentations, and maintain updated mailing lists.
Participate in project meetings, prepare and share meeting minutes, and follow up on agreed actions.
Support overall project monitoring, summarizing results of surveys and findings from meetings.
Perform other relevant duties as assigned by the supervisor.