Project Assistant
International Organization for Migration
Employer Active
Posted 5 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Under the overall supervision of the Project Officer and the Head of the Migration & Development Unit and the direct supervision of the National Program Officer, and in close coordination with the Regular Pathways project team, the Project Assistant will be responsible to assist for providing effective and efficient financial, administrative, and programmatic support to the team, as well as other related M&D project teams and activities.
- Provide general/clerical assistance in the implementation of project activities.,
- Contribute to the drafting of project deliverables, reports, and visibility materials, ensuring compliance with IOM internal procedures and donor contractual requirements and guidelines
- Assist the organization and participation in workshops, events, meetings with key local stakeholders and the private sector, inter alia taking minutes of the meetings, brief notes/notes for the file
- Support to maintain liaisons with other relevant colleagues in other Country Offices
- Assist in reviewing project deliverables, visibility materials, and reports in compliance with IOM internal procedures and the donor s contractual requirements and guidelines
- Retrieve, compile, summarize, and present information/data on specific project topics
- Assist in the monitoring of budget, verify availability of funds, obtain necessary approval and update budget related information and overall projections in coordination with the Administrative and Finance Assistant
- Provide logistical and administrative support to programmatic activities related to vendor selection, contracting, preparation for payments, communication with vendors in coordination with the Administrative & Finance Assistant, Procurement/Logistics and Finance units
- Provide logistical support for the organization of field missions, meetings, training sessions, workshops, and events, including all related preparation of materials, logistics, and communication aspects
- Draft correspondence, public information documents, reports, briefing notes, website articles, press releases, presentations, information dissemination on the project
- Follow-up that databases and documents are updated as necessary and in a timely manner
- Perform other related duties as assigned.
Desired Candidate Profile
EDUCATION
- Bachelor s degree from an accredited academic institution, preferably in language civilization and/or communication and/or public relation with one year of experience, or
- High school degree with three years of experience in relevant fields.
EXPERIENCE
- Demonstrated interest in working in international organizations
- Sound knowledge of project implementation, financial and administrative management skills are an advantage
- Familiarity with the region and the migration thematic is an asset
- Computer literate with the ability to quickly learn new systems.
SKILLS
- Capacity to work effectively and harmoniously with people at different levels within and outside organization and with colleagues from varied cultures and professional backgrounds
- Candidate should be highly motivated with dynamic personality and the ability to work under pressure to meet deadlines
- Ability to draft correspondence and communicate effectively
- High level of computer literacy (MS Office Word, Excel and Outlook); experience in handling web-based management system
- Ability to analyse and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency
- Strong organizational and planning skills
- Excellent time management skills
- Excellent verbal and written communication skills in all three languages (Arabic, French, English)
- Attention to details and problem-solving skills.
Company Industry
- Defence
- Military
- Government
Department / Functional Area
- Administration
Keywords
- Project Assistant
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International Organization for Migration
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