Project Associate, LDC Band

Client of United Nation careers

Responsibilities

• Administrative Coordination
• Manage day-to-day administrative tasks including correspondence, filing, and record-keeping.
• Support the preparation and distribution of project communications, reports, and documentation.
• Maintain organized systems for project files, contracts, and operational records.
• Operational Support
• Coordinate logistics for meetings, workshops, and field visits, including venue booking, travel arrangements, and materials preparation.
• Monitor procurement and inventory of project supplies and equipment.
• Ensure compliance with internal operational procedures and donor requirements.
• Project Scheduling & Tracking
• Maintain project calendars and timelines, ensuring alignment with key milestones.
• Track deliverables and deadlines, providing reminders and updates to relevant teams.
• Support resource allocation and scheduling to optimize project execution.
• Stakeholder Engagement
• Act as a central point of contact for project team members and external stakeholders.
• Facilitate communication between departments to ensure alignment on operational needs.
• Assist in organizing stakeholder consultations and follow-up actions.
• Reporting & Documentation
• Prepare meeting minutes, status updates, and operational summaries.
• Support the development of presentations and briefing materials for internal and external audiences.
• Ensure documentation is up-to-date, accessible, and accurately reflects project progress.
• Collaboration
• Work closely with focal staff from the Health Department (HD) and Education Department (ED) to ensure coordinated implementation.
• Liaise with Finance, Procurement, and HR teams to support operational needs.

Competencies

• UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default.
• Ability to establish and maintain effective working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Positive attitude and strong analytical, interpersonal and communication skills.
• Ability to independently plan and prioritize own work, work well under tight deadlines.
• Proven critical thinking, creativity, and problem-solving skills.
• Proven ability to operate in a dynamic and sometimes challenging environment.