Project Coordinator (ERP and AI Transformation)

Mirai Arabian International Company Limited

Key Responsibilities

• Assist the Project Manager in developing, maintaining, and monitoring detailed project plans, schedules, and work breakdown structures.
• Coordinate all project meetings, including scheduling, preparing agendas, documenting minutes (RAID logs), and tracking action items to completion.
• Maintain and organize all project documentation (requirements, process maps, configuration docs, test scripts, training materials) in a central repository.
• Manage project communication channels and ensure stakeholders are informed of progress, changes, and key decisions.

Stakeholder & Vendor Liaison:

• Act as a key point of contact between internal departmental teams and the external Odoo implementation vendor.
• Facilitate workshops and meetings, ensuring clear communication and that business needs are accurately captured and translated for the technical team.
• Coordinate user acceptance testing (UAT), including recruiting testers, distributing scripts, and logging/tracking defects.

Issue & Risk Management:

• Proactively identify, log, and track project issues, risks, and dependencies using established project tools.
• Escalate critical issues to the Project Manager in a timely manner with recommended solutions.
• Support problem-solving efforts by gathering necessary information and facilitating discussions between technical and functional teams.br>

Post Go-Live, Transformation & AI Enablement:

• Coordinate post go-live stabilization, hypercare, and continuous ERP optimization across all business functions.
• Act as the main liaison between business teams, central functions, ERP and AI development teams.
• Capture, structure, and prioritize transformation, automation, and AI enhancement requirements into actionable backlogs.
• Support AI and automation initiatives to improve workflows, reporting, and decision-making.
• Track adoption, performance, and value realization of ERP, transformation,