Project Coordinator - TTMS

Aspire Software

To coordinate the delivery of a high volume of smaller concurrent projects across customer-facing and internal workstreams. The role requires a self-sufficient, organised individual who can manage multiple priorities, maintain accurate project records, and keep activity progressing with minimal supervision.

Key Responsibilities

• Coordinate multiple smaller projects from initiation through to completion
• Maintain project plans, trackers, timelines, and status updates
• Liaise with customers, internal teams, and suppliers to ensure projects remain on schedule
• Monitor actions, risks, issues, and dependencies, ensuring timely follow-up
• Prepare and maintain project documentation, records, and reporting
• Support project meetings, record actions, and track completion of agreed tasks
• Communicate clearly and professionally on project progress, blockers, and next steps
• Escalate issues where appropriate and resolve routine coordination matters independently
• Use AI tools to support administration, documentation, reporting, and answering technical questions from clients

• Previous experience in project coordination, administration, operations, or a similar role
• Strong organisational skills and ability to manage multiple tasks simultaneously
• Ability to work independently in a remote environment
• Strong written and verbal communication skills
• Good attention to detail and accurate record keeping
• Ability to prioritise work and follow tasks through to completion
• Confident using workplace systems and digital tools
• Practical use of AI tools such as ChatGPT, Copilot, or similar to improve efficiency and support day-to-day work

Desirable Skills and Experience

• Experience in a customer-facing project or service delivery environment
• Basic understanding of IT and networking infrastructure, including IP addressing, switches, routers, Wi-Fi, and connectivity
• Exposure to coordinating multiple concurrent smaller projects
• Awareness of project management methods or frameworks

Behavioural Competencies

• Self-sufficient and proactive
• Well organised and methodical
• Professional and dependable
• Solutions-focused
• Calm under pressure
• Comfortable working in a fast-paced environment