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Job Description
Roles & Responsibilities
Job description
The Documentation Manager is responsible for the management, monitoring and archiving of documents produced within the framework of projects, ensuring their formal compliance and their internal and external dissemination according to the client's contractual requirements.
Main missions:
Document management and distribution
Ensure the reference and follow-up of documents sent by the drafters.
Verify the formal conformity of the files (reference, revision, designation, date, signature, etc.).
Organize and carry out contractual mailings to the customer (email, FTP, other contractually defined tools).
Reminders and coordination
Regularly follow up with contributors to ensure that documentary milestones are met.
Organize progress meetings in the event of a blockage in order to obtain delivery commitments.
Document repository management
Maintain and update the Documentation Material List (DML) or Document Production Plan (PPD).
Track the status of each document (submitted, accepted, refused, pending).
Integrate input data from different departments, partners, and vendors.
Archiving and traceability
Systematically archive contract shipments in the internal database.
Guarantee the traceability of all documents and their revisions over time.
Follow-up of customer returns
Integrate and distribute customer feedback (acceptance, rejection, remarks).
Ensure that the document repository is updated accordingly.
Reporting and indicators
Produce progress reports on documentary follow-up.
Provide KPIs and reporting for steering committees (COPIL).
Profile sought:
Bac+3 to Bac+5 training (Document Management, Quality, Project Management, or equivalent).
Experience in document management in an industrial or project environment (ideally railway or automotive).
Proficiency in office automation tools (advanced Excel) and document databases.
Knowledge of contractual processes and management of customer deliverables.
Rigor, organization, communication skills and coordination skills.
Desired Candidate Profile
Formation Bac+3 Bac+5 (Gestion documentaire, Qualit , Gestion de projet, ou quivalent).
Exp rience en gestion documentaire dans un environnement industriel ou projet (id alement ferroviaire ou automobile).
Ma trise des outils bureautiques (Excel avanc ) et bases de donn es documentaires.
Connaissance des processus contractuels et de la gestion des livrables clients.
Rigueur, organisation, sens de la communication et capacit de coordination.
Company Industry
- Engineering Design & Consulting
Department / Functional Area
- Site Engineering
- Projects
Keywords
- Project Documentation Manager
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SEGULA Technologies
SEGULA Technologies Maroc est une filiale du groupe international SEGULA Technologies, sp cialis e dans l'ing nierie et le conseil en innovation. Pr sente au Maroc depuis 2004, l'entreprise dispose de bureaux Casablanca, Agadir et Tanger, et intervient principalement dans les secteurs de l'automobile, de l'a ronautique, du ferroviaire et de l' nergie . L'entreprise propose des solutions d'ing nierie sur mesure, couvrant l'ensemble du cycle de vie des projets industriels, de la conception la production. Elle accompagne ses clients dans le d veloppement de produits innovants et comp titifs, en mettant l'accent sur la qualit , la performance et la satisfaction client. SEGULA Technologies Maroc s'engage galement dans la formation et le d veloppement des comp tences des ing nieurs marocains, contribuant ainsi la transformation des secteurs industriels cl s du pays .
https://jobs.smartrecruiters.com/SegulaTechnologies/744000084620187