Project Documentation Manager SEGULA Technologies

Main tasks:

• Document management and distribution

  • Ensure the reference and monitoring of documents transmitted by the writers.

  • Verify the formal conformity of the files (reference, revision, designation, date, signature, etc.).

  • Organize and carry out contractual deliveries to the client (email, FTP, other tools defined contractually).

• Follow-ups and coordination

  • Regularly follow up with contributors to ensure adherence to documentary milestones.

  • Organize progress meetings in case of blockage in order to obtain delivery commitments.

• Documentary reference management

  • Maintain and update the Documentation Material List (DML) or Document Production Plan (PPD).

  • Track the status of each document (transmitted, accepted, rejected, pending).

  • Integrate input data from different services, partners and suppliers.

• Archiving and traceability

  • Systematically archive contractual shipments in the internal database.

  • Ensure the traceability of all documents and their revisions over time.

• Customer feedback tracking

  • Integrate and disseminate customer feedback (acceptance, refusal, remarks).

  • Ensure the document reference is updated accordingly.

• Reporting and indicators

  • Produce progress reports for document tracking.

  • Provide KPIs and reporting for steering committees (COPIL).

Search profile:

• Education Bac+3 Bac+5 (Document Management, Quality, Project Management, or equivalent).

• Experience in document management in an industrial or project environment (ideally railway or automotive).

• Proficiency in office tools (advanced Excel) and document databases.

• Knowledge of contractual processes and the management of client deliverables.

• Rigour, organisation, communication skills and coordination ability.