Project Documentation Manager

Segula Technologies

Main missions:  

• Document management and distribution

  • Ensure the reference and monitoring of documents transmitted by the editors.

  • Check the formal conformity of the files (reference, revision, designation, date, signature, etc.).

  • Organize and carry out contractual shipments to the client (mail, FTP, other contractually defined tools).

• Follow-ups and coordination

  • Regularly follow up with contributors to ensure compliance with documentary milestones.

  • Organize progress meetings in the event of a blockage in order to obtain delivery commitments.

• Documentary income management

  • Maintain and update the Documentation Material List (DML) or Document Production Plan (PPD).

  • Track the status of each document (transmitted, accepted, refused, pending).

  • Integrate input data from different departments, partners and suppliers.

• Archiving and traceability

  • Systematically archive contractual shipments in the internal database.

  • Guarantee the traceability of all documents and their revisions over time.

• Customer feedback tracking

  • Integrate and distribute customer feedback (acceptance, refusal, comments).

  • Ensure that the documentary reference is updated accordingly.

• Reporting and indicators

  • Produce progress reports on documentary monitoring.

  • Provide KPIs and reporting for steering committees (COPIL).

Search profile:

• Bac+3 Bac+5 training (Document management, Quality, Project management, or equivalent).

• Experience in document management in an industrial or project environment (ideally railway or automotive).

• Proficiency in office tools (advanced Excel) and documentary databases.

• Knowledge of contractual processes and management of customer deliverables.

• Rigor, organization, communication skills and coordination skills.