Project Management Support - Senior Associate (Maternity Cover)

United Nations Office for Project Services (HQ)

Dutystation: Sana'a, Yemen

Functional responsibilities

FUNCTIONAL RESPONSIBILITIES

Under the overall guidance of the Director Amman Operational Hub and under direct supervision of the Project Manager; the Project Associate will be responsible for the following functions:

Functional Responsibilities:

The Project Associate will report to the Project Manager. She/he will be expected to conduct regular missions to other locations to monitor and interact with project stakeholders in the execution of the projects.

• Prepare terms of reference for contractors and consultants and prepare recruitment requests;

• Assist with the translation of project documents to and from Arabic and English;

• Support logistical preparations for training events, seminars and workshops;

• Support and follow-up with processing administrative, financial and procurement tasks required for project execution in collaboration with UNOPS operations section;

• Monitor the provision of services by contractors and consultants in coordination with the field personnel and/ or relevant partners;

• Receive and check financial reports sent by contractors and consultants before handing over to operations section;

• Receive and check technical outputs sent by contractors and consultant before submitting to administrative section;

• Support in preparing for, and organizing of project meetings;

• Drafting of regular project progress reports to UNOPS management, donor and other recipients;

• Work in close collaboration with other UNOPS projects and participate in UNOPS management/planning exercises as required;

• Support the planning, reporting, project design and resource mobilization efforts of UNOPS in providing technical services;

• Supports the project management office to ensure all project administration tasks are completed in accordance with customer and internal processes and governance;

• Perform any other duties as might be required for the successful implementation of the projects.

Education/Experience/Language requirements

- Qualifications:

Education: Bachelor degree in Business Administration and/ or Project/ Programme Management, Humanitarian Assistance, Engineering, Development Studies, or relevant field.

- Professional Certification:

International Project Manager Association (IPMA Level B) or project Management Professional (PMP - PMI) or Prince2 Foundation.

- Work Experience:

• A minimum of 3 years of directly relevant experience in project implementation;

• Experience of working in an international NGO, UN agency or other international technical cooperation agency is required;

• Experience is supporting construction and/or procurement related project(s) is desired;

• Experience in project design, implementation and monitoring is required;

• Experience in managing and organizing events including excellent organization skills, ability to follow deadlines, accuracy and attention to details is required;

• Knowledge in use of MS Office is required;

• Proven capacity to interact with a variety of stakeholders, including non-governmental partners, and other UN agencies and international donors is desirable;

• Previous knowledge of the UN system is desirable.