Project Manager

United Nations Office for Project Services (HQ)

Under the general supervision of theMulticountry Office Director , the project Manager will:/p>

1. Project Delivery and Performance

Develop, complete and update implementation plan(s)

Implement the approved plan (including the establishment of milestones) within

tolerances set by the Project Board.

Embed sustainability dimensions including social and gender inclusion, environmental

and economic aspects into project life span.

Manage the production of the required outputs, taking responsibility for overall progress

and use of resources and initiating corrective action where necessary.

Ensure that quality of work packages and deliverables complies with the quality

requirements defined in the Implementation Plan.

Liaise with any external suppliers or account managers

Manage acceptance and delivery of work packages

Monitor project progress ensuring that work packages are being executed properly

Control project and work packages changes

Accept goods, services or works delivered by suppliers.

Lead contract management duties including supplier performance evaluation.

Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to supervisor

Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures

Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

Prepare the following reports:

i. Highlight Reports

ii. End Stage Reports

iii. Operational Closure Checklist

iv. End Project Report

v. Handover Report

Comply with all organizational policy and specifically the Project Management Manual

Prepare/adapt all relevant plans for approval by the Project Board.

Manage the reporting obligations defined in the Legal Agreement(s) and in the

Implementation Plan

Ensure maintenance of the project files and lessons learned are recorded

Ensure the development and implementation of project financial management guidelines

and control mechanisms, in conformity with UNOPS rules and regulations.

Manage budgets, cash flow and obligations to ensure that deliverables are met and

payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate

charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing officer, s/he retains these

responsibilities and will monitor and instruct/request others to carry out the relevant

commitments and disbursements.

For project closure purposes, provide a formal handover of the project to the closure

manager

Support project audit activities, including planning, preparation and coordination during

the audits and follow up on audit observations/recommendations

3 Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement

strategies

Establish solid working relationships with the Project Board (Executive, Senior Users and

Senior Suppliers), client and key stakeholders

Enable the formulation of project communications plans. Coordinate internal project

communications. Monitor the effectiveness of project communications /Develop and maintain project plans

Coordinate stakeholder engagement and communication, ensuring effective timing and

interdependency management of communications.

Ensure stakeholders are aware of project

activities, progress, exceptions and are in a position to accept handover outputs

4 Quality assurance & Monitoring and Progress Controls:

Coordinate quality reviews of project documents and deliverables

Provide quality control for management outputs (project documents, reports, etc.)

Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.

5 Knowledge management and innovation

Encourage routine and effective capacity building activities are conducted in order to build the

long-term and sustainable capacity of staff.

Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are

shared in a timely and appropriate manner.

Participate in the relevant Communities ofPractice

Research and logging of lessons learned throughout the project life span.

Provide feedback to Practice Groups on policy, supporting guidance with an aim towards

continuous improvement of UNOPS policies

6 Personnel Management

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established

Select, recruit and train a team as required and take into account gender parity and diversity

Objectives.