Project Operations Support Coordinator

AVL

AVL Maroc SARL AU offers a job in Morocco (MA) as

Project Operations Support Coordinator

The Project Operations Support Coordinator ensures the effective execution of operational, administrative, and data-driven processes supporting project lifecycle management. The role contributes to project tool management, reporting, KPI tracking, onboarding coordination, and administrative procurement tasks, acting as a transversal support for Project Managers and Operational Teams.

YOUR RESPONSIBILITIES:

1. Project Tool Management (Procalc, MEPSec, SharePoint):

• Ensure data quality and timely updates in Procalc (project activation, pass-through handling, release management).
• Coordinate ICPO/EBP entries and updates for project-related items.
• Handle project rights assignments via MEPSec.
• Set up and maintain collaboration spaces (e.g., SharePoint) for internal and external access.

2. Reporting & KPI Tracking (operational controlling):

• Update and distribute weekly project monitoring tools (margins, project progress).
• Maintain & compute Key performance indicators onn the basis of SAP inputs & other systems (s.a: MSM KPIs, Risk Release, Forecast Utilization, FTEs, ... ).
• Compile and share detailed utilization forecasts and scoring reports.
• Follow up on project plan reviews and risk release items.

3. Administrative & Procurement Support (projects only):

• Initiate supplier account creation and PO processing for project items.
• Support order placement via EBP and SAP.
• Track and report global purchasing indicators by supplier.

4. Project Planning & Coordination:

• Support PRM coordination (bi-monthly planning, weekly passage planning, CRs).
• Assist in onboarding activities for new Project Managers.
• Conduct monthly vehicle recensement and follow up on incomplete documentation (projects related)

5. Travel & Expense Coordination:

• Manage travel bookings (flights, hotels, vehicles) for project-related needs.
• Manage travel bookings for Top management
• Expenses monitoring with respect to customer travel policies for invoicing
• Shuttle board Management

6. Other Support Activities:

• Follow up with necessary actions on pending ESS submissions.
• Maintain and update data repositories (e.g., standby reports).
• Support internal communication and organization for cross-functional project needs.

Key Interfaces:

• Project Managers and Technical Leads
• Finance and Procurement Teams
• Affiliate contacts and External Vendors
• HR (for onboarding coordination & travel policy)
• IT and Tool Administrators

YOUR PROFILE:

• Bachelor s degree in Business Administration, Project Management, or related field
• Proficiency with project tools (e.g., Procalc, SAP, SharePoint, Excel)
• Strong organizational and coordination skills
• Attention to detail and data accuracy
• Ability to work transversally across departments
• Fluent in French and English (oral & written)

• Be part of our pioneering work together with our customers we shape the future of mobility!
• Our technical and personal onboarding concept will help you to hop on easily.
• We support lifelong learning: educate yourself, apply your knowledge and get creative.
• Mobile working, flexible worktime and modern workplaces are part of our DNA.
• We are deeply rooted in our values: respectful communication, care, openness, passion, and trust