Project Reporting Coordinator

Wood

Five years of project/admin experience in the Engineering and Construction industry desirable.

Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook

Oracle experience a plus

Ability to correspond and interact with others in a courteous and professional manner

Possess good organizational skills

Self motivated to learn

Bilingual a plus

Must have valid Driver's License

Typical responsibilities:

Assists project team with day-to-day support of the project or site

Organizes and expedites flow of work through project or site and initiates follow up action

Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures

Assists with setup, development and coordination of site-specific PMP and PIFs

Sets up and maintains hard copy and electronic site file directories

Issues and approves access to shared project drives and websites

Ensures the correct functioning of facilities, office and/or business support services.

Performs clerical, administrative and general office duties including transcription, typing, and recording

Ensures reports and documents follow company and project standards and quality

Manages project specific forms and instructions

Coordinates, schedules and prepares information for meetings and appointments

Assists field operations with completion of daily time sheets

Assists with onboarding/orientation of personnel

Assists with internal and external project audits

Arranges travel, accommodations and car rentals

Prepares letters and memoranda for manager s review

Gathers data and material information to be billed

Scans, emails, answers phones, makes copies