Projects Coordinator cum Document Controller

Abdul Rahim Architectural Consultants

Employer Active

Posted on 9 Apr

Experience

7 - 9 Years

Job Location

Dubai - United Arab Emirates

Education

Bachelor of Science

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Key Responsibilities:

  • Act as the central liaison between design teams, site supervision teams, contractors, and clients for all administrative project matters.
  • Track and monitor project progress reports, timelines, submittals, RFIs, transmittals, and approvals to ensure timely action and resolution.
  • Coordinate the preparation and review of shop drawings, material submittals, and related documentation with respective technical departments.
  • Facilitate internal meetings and follow-up on action items across various project stakeholders.
  • Compile reports, presentations, and project updates.

Document Control:

  • Manage the full lifecycle of project documentation: receipt, logging, distribution, filing, archiving, and retrieval.
  • Implement and maintain project document control procedures in compliance with internal policies and project-specific requirements.
  • Ensure all correspondence, drawings, submittals, RFIs, and other project records are properly categorized, coded, and filed in both digital and physical formats.
  • Monitor and ensure version control and traceability of all documents.
  • Liaise with IT/Systems team to maintain and enhance the document control system.

Desired Candidate Profile

Educational Background: BSc. Architecture or Civil Engineering

Experience Required: Minimum 7 years of experience in a similar role within an engineering consultancy or construction firm

Required Skills & Qualifications:

  • Bachelor s degree in architecture or civil engineering (mandatory).
  • Minimum 7 years of relevant experience in the engineering consultancy or construction industry.
  • Strong knowledge of project coordination processes, especially in pre-construction and post-construction stages.
  • Proficient in document control systems (e.g., Aconex, Odoo, Primavera, Contract Management, SharePoint, or equivalent).
  • Excellent command of English (written and verbal).
  • Strong organizational skills, attention to detail, and the ability to handle multiple tasks.
  • High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to work collaboratively with cross-functional teams.

Company Industry

Department / Functional Area

Keywords

  • Projects Coordinator Cum Document Controller

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Abdul Rahim Architectural Consultants

https://www.aracome.com/careers