Proposal Coordinator

Parsons Corporation

In this role, you will be part of the Bid Studio and work alongside a high performing and talented team to support the development, coordination, administration, and delivery of high quality winning proposals.

What You'll Be Doing:

• Support the team in the coordination and administration of proposals, prequalifications, expressions of interest, and other bid submissions.
• Maintain proposal entries in the Opportunity Register and ensures information is accurately captured and updated.
• Supports document administration activities, including folder setup, file organization, document tracking, version control, naming conventions, and maintaining clean proposal workspaces.
• Maintain Knowledge hub libraries and repositories, including CVs, project descriptions, past performance records, proposal templates, forms, standard responses, graphics, and other reusable content.
• Format documents, performs desktop publishing, and completes word processing activities.
• Retrieve resumes, project descriptions, credentials, and other content from Parsons qualifications repositories and internal systems.
• Support coordination with internal departments such as contracts, legal, commercial, finance, corporate, and operations for obtaining relevant information for submissions.
• Prepare compliance matrix and bid management plan to support proposal kick offs
• Prepare proposal templates, forms, cover letters and other document in accordance with the tender requirements.
• Assist with meeting coordination, including setting up proposal meetings, preparing agendas, recording key actions, and following up with contributors.
• Support document control activities, including file naming, folder management, version control, document logs, and maintaining proposal documentation in SharePoint.
• Support proposal submissions through email and client portal and manage print production including logistics to ensure proposals are submitted on time to clients.
• Assist with proposal closeout activities, including archiving final submissions, updating repositories, uploading final documents, and capturing lessons learned.
• Provide administrative support and perform other ad-hoc requirements associated with this position as may be appropriate.